Office Supervisor

QUICK USA, Inc.; Lexington (KY); On-site; USD 45,000 - 80,000; Full time

Benefits offered by this job

Medical insurance

401(k)

Job summary

A leading manufacturing company in Lexington, KY is seeking an Office Administrator to manage essential office operations including accounting and HR tasks. The ideal candidate will be bilingual in English and Japanese, with proven experience in office administration and payroll processing. This role offers a competitive salary range of $45,000 to $80,000 annually.

Qualifications

• Proven experience in office administration, accounting, and payroll processing.
• Strong knowledge of accounting principles and financial reporting.
• Ability to work independently and as part of a team.
• Exceptional organizational and multitasking abilities.

Responsibilities

• Manage Accounts Receivable, Accounts Payable, and Payroll.
• Issue invoices and track customers.
• Run payroll biweekly and prepare tax forms.
• Translate business documents between English and Japanese.

Skills

Office administration

Accounting

Payroll processing

Bilingual in English and Japanese

Proficient in Microsoft Office

Organizational skills

Education

Bachelor's degree in Business Administration or Accounting

Tools

Accounting software

Job description

3 days ago Be among the first 25 applicants

This range is provided by QUICK USA, Inc.. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$45,000.00/yr - $80,000.00/yr

Direct message the job poster from QUICK USA, Inc.

People Analytics | Learning & Development | Driving Organizational Success through Powerful Data-Driven Insights and Objective Analysis

Summary

The role will manage essential office operations with a focus on accounting and human resources. The ideal candidate will ensure smooth financial processes, including Accounts Receivable, Accounts Payable, and Payroll management, while also supporting HR functions and translating business documents between English and Japanese.

As an Office Administrator, your responsibilities will include:

• Responsible for Accounts Receivable, Accounts Payable, and Payroll.
• Issue Invoices, (occasionally quotations and purchase orders as well.)
• Track A/R balance and contact customers if needed. Pay bills as part of daily duties.
• Track employees’ work hours and paid time off days
• Run payroll biweekly and prepare/submit the withholding taxes and forms.
• Prepare the state sales and use tax return on an annual basis (frequency might change.)
• Report financial statements, such as profit & loss, balance sheet, and cash flow statement to Japan headquarters monthly.
• Process monthly closing, including bank accounts reconciliation.
• Work closely with an outside CPA to prepare corporate income tax returns.
• Handle employee benefits, such as health/dental/voluntary insurance and retirement plan.
• Record and maintain employee business mileage and travel expenses.
• Translate business documents from English to Japanese, or vice versa.
• Assist non-English speaking Japanese personnel in general professional and personal matters.

Working Hours, Working style

8:00-17:00

Woking Location

Lexington, KY

Salary/Benefit

45K-80K

Holidays

Satuday, Sunday, National holidays

• QualificationsBachelor's degree in Business Administration, Accounting, or a related field preferred.
• Proven experience in office administration, accounting, and payroll processing.
• Strong knowledge of accounting principles and financial reporting.
• Excellent communication skills in both English and Japanese.
• Proficient in accounting software and Microsoft Office.
• Ability to work independently and as part of a team.
• Exceptional organizational and multitasking abilities.
• Previous experience working with corporate tax preparation is preferred.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Manufacturing

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Inferred from the description for this job

Medical insurance

401(k)

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