Administrative Coordinator

Activ8 Recruitment & Solutions; Plano (TX); On-site; USD 27,552 - 34,440; Part time

Benefits offered by this job

Medical insurance

Job summary

A multinational corporation near Plano, TX is seeking an Administrative Assistant to provide comprehensive support to business operations. The ideal candidate will have strong Excel macro and VBA skills, proficiency in Microsoft Office Suite, and a customer-service mindset. Experience with the Japanese language and business culture is a plus. This entry-level role offers a contract employment type and benefits such as medical insurance.

Qualifications

• 1+ years of experience in administrative support or HR-related roles.
• Prior experience as an Administrative Assistant in a corporate environment.
• Proficiency in Microsoft Excel and PowerPoint.

Responsibilities

• Provide comprehensive administrative support to the business operations team.
• Coordinate daily office and business operations for efficiency.
• Manage inventory, shipments, and deliveries.

Skills

Excel macro and VBA skills

Customer service mindset

Interpersonal skills

Organizational skills

Tools

Microsoft Office Suite

Job description

Base pay range

$20.00/hr - $25.00/hr

Administrative Assistant

An international company located near Plano, TX is seeking a motivated and detail-oriented Administrative Assistant with strong skills with strong Excel macro and VBA skills to support business operations and management. This role is ideal for someone who thrives in a fast-paced, multicultural environment and values professionalism, accuracy, and collaboration. Experience with Japanese language and business culture is a strong plus.

Main Responsibilities

• Provide comprehensive administrative support to the business operations team and management.
• Coordinate daily office and business operations to ensure efficiency and compliance with company policies, including scheduling meetings, arranging business travel, processing invoices, and ordering office supplies.
• Manage inventory, shipments, and deliveries related to business operations.
• Maintain and update accurate administrative records and data in a timely manner.
• Create, maintain, and improve Excel macros/VBA tools to streamline recurring tasks, reporting, and data processing.
• Analyze and manage data using Excel and PowerPoint, and prepare timely reports/materials for internal teams and management.
• Support and organize internal team events, meetings, and company functions.
• Serve as the initial point of contact for administrative and operational inquiries.
• Ensure effective internal communication and coordination across functional teams.
• Support the submission of administrative documents to internal departments and external organizations.
• Perform other administrative duties as assigned.
• This position may require intermittent sitting, standing, walking, and lifting up to 25 pounds, as well as the use of close and distance vision and hearing.

Qualifications

• 1+ years of experience in administrative support, customer service, or HR-related roles.
• Prior experience as an Administrative Assistant in a corporate environment is required.
• Proficiency in Microsoft Office Suite, especially Excel and PowerPoint.
• Experience with advanced Excel functions or VBA (e.g., macros or automation) is a strong plus.
• Business-level Japanese language skills and familiarity with Japanese business culture are a strong plus.
• Strong interpersonal skills with a customer-service mindset.
• Ability to manage multiple priorities and adapt in a dynamic work environment.
• Excellent written and verbal communication skills.
• High level of professionalism, confidentiality, and discretion.
• Strong organizational, analytical, and time-management skills.
• Collaborative, proactive, and resourceful team player.
• Familiarity with HR processes and company-wide policies is a plus.
• Friendly demeanor with a positive, team-oriented attitude.

Seniority level

Entry level

Employment type

Contract

Job function

Administrative

Benefits

Medical insurance