Office Administrator

The Contractor Consultants; Lake Zurich (IL); On-site; USD 48,000 - 62,000; Full time

Benefits offered by this job

Health insurance

401(k) retirement plan

Flexible scheduling

Paid time off

Job summary

Reliable Roofing in Lake Zurich, IL is seeking an Office Administrator to support operations. You will manage payroll data submission, onboarding, and financial entries in QuickBooks while ensuring accurate project proposals and invoicing.

The role requires strong communication with customers and field teams in a friendly, low-stress environment. The ideal candidate has at least 1 year of admin experience, proficiency with QuickBooks Online and MS Office, excellent English, and reliable

Qualifications

• Minimum of 1 year of professional administrative experience in an office environment.
• Proficiency in QuickBooks Online and Microsoft Office.
• Excellent phone etiquette and strong organizational skills.
• Fluent written and spoken English.
• Ability to reliably commute to Lake Zurich, IL 60047.

Responsibilities

• Submit accurate weekly payroll data to payroll providers on time.
• Manage onboarding pipeline and maintain personnel files.
• Enter QuickBooks items, vendor bills, and customer payments.
• Prepare project proposals and customer invoices to support cash flow.
• Notarize official construction documentation and project files.
• Answer incoming calls and communicate with customers professionally.
• Create service orders and schedule field appointments for service technicians.

Skills

Phone etiquette

Organizational skills

Attention to detail

Communication

Education

High school diploma or equivalent

Tools

QuickBooks Online

Microsoft Office

Job description

Office Administrator – Support Operations for a Leading Commercial Exterior Solutions Provider

Job Overview

• Company: Reliable Roofing
• Salary/Pay Rate: $35 - $45/hour depending on experience
• Location: Lake Zurich, IL 60047 (In person)
• Job/Employment Type: Full Time
• Schedule: 8 hour shift, Monday - Friday (Flex hours or creative schedule available)
• Mandatory Licences & Certifications: None Required

The Opportunity

You will serve as a vital operational anchor, managing essential personnel records and financial workflows to keep field and office teams aligned. This role allows you to work in a friendly, low-stress environment where your strong customer service orientation directly supports the company owner. You will have the autonomy to balance administrative duties while fostering a supportive workplace culture.

How You Will Make An Impact

• Coordinate and submit accurate weekly payroll data to our payroll service providers on time.
• Manage the complete employee onboarding pipeline and maintain all up-to-date personnel files.
• Execute financial administration by entering QuickBooks items, vendor bills, and customer payments safely.
• Prepare accurate project proposals and customer invoices to maintain healthy company cash flows.
• Notarize official construction documentation including progress payment applications and project files.
• Answer incoming phone calls and regularly communicate with existing and potential customers professionally.
• Create accurate service orders and schedule timely field appointments for our service technicians.

Required Qualifications & Experience

• Minimum of 1 year of professional administrative experience in an office environment.
• High proficiency in using QuickBooks Online, Microsoft Office, and general business software.
• Excellent phone etiquette, strong organizational skills, and strict attention to structural detail.
• Complete professional fluency in written and spoken English.
• Strong ability to reliably commute or relocate to Lake Zurich, IL 60047 prior to starting.
• Accounts Receivable, Account payable, and Payroll experience required.

Preferred Qualifications & Experience

• Prior administrative or payroll experience working specifically within a construction company office.
• Professional bilingual fluency in both English and Spanish.
• Active Notary Public certification or willingness to obtain one quickly.

Compensation & Benefits

• Competitive hourly wages scaled strictly to your individual experience.
• Comprehensive health insurance coverage plans.
• 401(k) retirement savings plan options.
• Flexible scheduling and creative hour arrangements for the right candidate.
• Paid time off allocations for personal and vacation use.

About Us

Reliable Roofing is a premier provider of commercial and industrial exterior solutions. We are a growing organization dedicated to professional growth, personal accountability, and maintaining a supportive culture for our employees. Learn more at www.reliable-roofing.com.

Reliable Roofing is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, gender expression, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or any other status protected by law or regulations. It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors.