Flexible Office Admin & Payroll Specialist

The Contractor Consultants; Lake Zurich (IL); On-site; USD 48,000 - 62,000; Full time

Benefits offered by this job

Health insurance

401(k) retirement plan

Flexible scheduling

Paid time off

Job summary

Reliable Roofing in Lake Zurich, IL is seeking an Office Administrator to support operations. You will manage payroll data submission, onboarding, and financial entries in QuickBooks while ensuring accurate project proposals and invoicing.

The role requires strong communication with customers and field teams in a friendly, low-stress environment. The ideal candidate has at least 1 year of admin experience, proficiency with QuickBooks Online and MS Office, excellent English, and reliable

Qualifications

• Minimum of 1 year of professional administrative experience in an office environment.
• Proficiency in QuickBooks Online and Microsoft Office.
• Excellent phone etiquette and strong organizational skills.
• Fluent written and spoken English.
• Ability to reliably commute to Lake Zurich, IL 60047.

Responsibilities

• Submit accurate weekly payroll data to payroll providers on time.
• Manage onboarding pipeline and maintain personnel files.
• Enter QuickBooks items, vendor bills, and customer payments.
• Prepare project proposals and customer invoices to support cash flow.
• Notarize official construction documentation and project files.
• Answer incoming calls and communicate with customers professionally.
• Create service orders and schedule field appointments for service technicians.

Skills

Phone etiquette

Organizational skills

Attention to detail

Communication

Education

High school diploma or equivalent

Tools

QuickBooks Online

Microsoft Office

Job description

Reliable Roofing in Lake Zurich, IL is seeking an Office Administrator to support operations. You will manage payroll data submission, onboarding, and financial entries in QuickBooks while ensuring accurate project proposals and invoicing.

The role requires strong communication with customers and field teams in a friendly, low-stress environment. The ideal candidate has at least 1 year of admin experience, proficiency with QuickBooks Online and MS Office, excellent English, and reliable