Office Manager

Beard Roofing; Indianapolis (IN); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Paid time off

Paid holidays

Performance-based raises

Growth opportunities

Job summary

A growing construction firm in Indianapolis seeks a Construction Office Manager to oversee administrative and operational support, ensuring efficient project management and financial tracking. The ideal candidate possesses at least 3 years of relevant experience and a strong grasp of job costing, along with proficiency in QuickBooks and Microsoft Excel. Join a family-oriented workplace with stable growth opportunities and direct access to leadership.

Qualifications

• 3+ years of construction office management or construction administration experience.
• Strong understanding of job costing and construction workflows.
• Ability to work independently and manage multiple priorities.

Responsibilities

• Manage daily office operations for the construction company.
• Process vendor and subcontractor invoices.
• Coordinate weekly or bi-weekly payroll for staff.
• Assist with onboarding and offboarding of employees.

Skills

Construction office management experience

Understanding of job costing

Proficiency in Microsoft Excel

Strong organizational skills

Tools

QuickBooks

JobNimbus

AccuLynx

Buildertrend

Procore

Job description

Beard Roofing is a f ast-growing c ompany with room to grow and an outstanding work environment. This is an exciting opportunity for a self-motivated person with a strong entrepreneurial spirit.

Position Overview

We are seeking an experienced Construction Office Manager to oversee administrative, financial, and operational support for our Indianapolis-based construction company. This role is critical to keeping projects, crews, job costs, and cash flow organized and moving efficiently.

The ideal candidate has prior experience in construction or the trades and understands job costing, subcontractors, payroll for field crews, and the fast-paced nature of construction operations.

Key Responsibilities

Office & Administrative Operations

• Manage daily office operations for a construction company
• Serve as the primary office contact for field crews, vendors, subcontractors, and customers
• Maintain job files, contracts, permits, warranties, and lien documentation
• Coordinate scheduling between office staff, project managers, and field crews
• Handle incoming calls, emails, and customer communicationsOrder and manage office and jobsite supplies

Construction Accounting & Job Costing

• Manage accounts payable and accounts receivable
• Process vendor and subcontractor invoices
• Track job costs, labor, materials, and overhead
• Prepare customer invoices and progress billings
• Reconcile bank and credit card accounts
• Maintain accurate financial records using QuickBooks or similar software
• Assist ownership with job cost reports and monthly financials

Payroll, HR & Compliance

• Coordinate weekly or bi-weekly payroll (hourly field crews, salary staff, commissions)
• Track timecards, job codes, and labor allocations
• Maintain employee files, certifications, and licensing documentation
• Assist with onboarding and offboarding of employees
• Support workers’ compensation audits, payroll reports, and compliance documentation

Construction-Specific Support

• Manage certificates of insurance (COIs) for subcontractors
• Track lien waivers, W-9s, and subcontractor agreements
• Assist with permit applications and inspections
• Support insurance claim documentation and supplements (if applicable)
• Maintain vendor and subcontractor relationships

Qualifications

Required

• 3+ years of construction office management or construction administration experience
• Experience in construction, roofing, restoration, or skilled trades
• Strong understanding of job costing and construction workflows
• Proficiency in Microsoft Excel and accounting systems
• High attention to detail and strong organizational skills
• Ability to work independently and manage multiple priorities

Preferred

• QuickBooks experience (job costing, A/P, A/R)
• Payroll experience with hourly field crews
• Experience with lien waivers, permits, and COIs
• Familiarity with JobNimbus, AccuLynx, Buildertrend, or Procore
• Xactimate or insurance restoration experience

Compensation

• $60,000 – $75,000 annually, based on experience
• Paid time off and paid holidays
• Performance-based raises and growth opportunities
• Stable, locally owned Indianapolis company

Why Join Us

• Key leadership support role with real authority
• Direct access to ownership and decision-makers
• Long-term stability with a growing construction company
• Family-oriented, no-nonsense work environment