Administrative Assistant

Real Estate Education Rocks

West Palm Beach (FL)

Hybrid

USD 22,041 - 34,440

Part time

14 days+

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Benefits offered by this job

Company laptop and printer provided

Long term opportunity

Professional team-oriented environment

Job summary

A growing roofing company in Florida is seeking an experienced Office Administrator. This role requires strong organizational and communication skills to manage various tasks in a fast-paced environment. Responsibilities include customer service, scheduling, and project coordination. This is a partially remote independent contractor position with compensation ranging from $16 to $25 per hour based on experience. If you are organized and dependable, we encourage you to apply.

Qualifications

Prior office administrative experience required.
Strong organizational and time management skills.
Professional communication skills.
Ability to work independently in a structured remote environment.
Reliable high-speed internet access.
Quiet, professional workspace free of background disruptions.

Responsibilities

Answer phones, respond to emails, and communicate professionally with customers.
Schedule appointments and coordinate inspections.
Assist with coordinating roofing projects from start to finish.
Maintain organized electronic filing systems.
Assist with permit applications and supporting documentation.
Create customer invoices and prepare warranty packages.
Enter and manage customer information in the CRM.
Participate in daily team video calls and weekly meetings.

Skills

Organizational skills

Communication skills

Time management

Job description

Who We Are:

Ares Exteriors is a growing roofing and exterior contracting company built on quality, professionalism, and strong customer relationships. We take pride in doing things the right way and maintaining high standards in every project we complete.

Who We're Looking For:

We are seeking an experienced Office Administrator who can step in and contribute immediately. This role requires strong organizational skills, excellent communication, and the ability to manage multiple moving parts in a fast paced environment. Prior administrative experience is required. Construction or roofing experience is strongly preferred.

About The Role:

Customer service:Answer phones, respond to emails, and communicate professionally with customers.
Scheduling: Schedule appointments, confirm appointments, notify customers of changes, and coordinate county and city inspections.
Project coordination:Assist with coordinating roofing projects from start to finish and support the production team.
Document management: Maintain organized electronic filing systems, follow up on missing paperwork, and ensure job files are complete and accurate.
Permit preparation:Assist with permit applications and supporting documentation and submit electronically to counties as required.
Invoicing and warranties:Create customer invoices and prepare warranty packages.
Data entry:Enter and manage customer information in the company CRM with accuracy and attention to detail.
Team collaboration: Participate in daily team video calls and weekly team meetings. Camera presence is required during scheduled video calls.

Work Structure

This position is partially remote. A daily video call connection is required during working hours. Mandatory in office meetings will be scheduled as needed. In the near future, this role will transition to approximately half time in office. This is a 1099 independent contractor position and not a W2 employee role. Contractor is responsible for their own taxes.

Requirements