Office Administrator

ConstructoMax Corporation; Tampa (FL); On-site; USD 38,000 - 52,000; Full time

Job summary

ConstructoMax Corporation in Tampa, FL seeks an Office Administrator to manage day-to-day operations on-site. The role requires strong organizational skills, a background in commercial construction, and the ability to coordinate between field crews and clients.

Responsibilities include handling calls, routing leads, maintaining project files, tracking permits, and supporting accounting and operations. A high school diploma is required, with post-secondary training a plus, and Spanish is a

Qualifications

• Commercial construction experience is required and candidates without it will not be considered.
• Two or more years in an office administration or front-office role within commercial construction, roofing, or a related trade.
• High school diploma or equivalent. Post-secondary education or certification in office administration is a plus.
• Office administration and administrative support skills sufficient to manage daily operations, scheduling, and documentation independently.
• Effective written and verbal communication, including the ability to coordinate information between field crews, office staff, clients, and vendors.
• Customer service skills for handling client, vendor, and visitor interactions professionally and responding to inquiries promptly.
• Proficiency with Microsoft Office and Google Workspace and with standard office equipment.
• High attention to detail, strong organizational skills, and the ability to prioritize in a fast‑paced environment.
• Ability to work on‑site in Tampa, FL with reliable and consistent attendance.
• Conversational Spanish is useful in this role.

Responsibilities

• Handle day-to-day office operations, including answering calls and email and greeting visitors.
• Route new leads to estimating and keep clients updated on job status.
• Build and maintain project files in hard copy and digital form (contracts, change orders, permits, reports).
• Track permit and lien deadlines to prevent lapse and assemble closeout packages and warranty letters.
• Prepare documentation for accounting and operations and manage daily scanning, mail, supplies, and filing.
• Support field and office teams; serve as first point of contact for building owners.

Skills

Commercial construction

Office administration

Customer service

Communication

Microsoft Office

Google Workspace

On-site work

Spanish (conversational)

Education

High school diploma

Post-secondary in office admin (plus)

Tools

Google Workspace

Office equipment

Job description

REQUIRED: COMMERCIAL CONSTRUCTION EXPERIENCE

Commercial construction experience is required. Candidates without it will not be considered.

Welcome to ConstructoMax

Welcome to the ConstructoMax family, where skilled people come together to build something that lasts. As you build your commercial roofing career here, you’ll work alongside a team of driven professionals with one shared mission: to be the most trusted roofing partner in Florida. We’re a State Certified contractor all about pushing a traditional trade forward, and enjoying the work while we do it. Grow your career with hands‑on training from people who have done the job, immerse yourself in a culture built on crews who back each other, and reach new heights while building a career you can be proud of.

Our culture is all about balancing an uncompromising standard with a workplace people genuinely enjoy. At ConstructoMax, your ideas get heard, your effort gets noticed, and the ceiling here moves as fast as you do. If you’re a talented go‑getter who has outgrown where you are and has always been capable of more than you were asked for, you’ve found the right company. Explore the role below and apply to join our team as we raise the standard for this industry, one roof at a time.

Role Description

The Office Administrator is a full-time, on-site role in Tampa, FL. It runs day-to-day office operations: answering calls and email, greeting visitors, routing new leads to estimating, and keeping clients current on job status. The role builds and maintains project files in hard copy and digital form, covering contracts, change orders, insurance certificates, permits, inspection reports, and lien releases, and tracks permit and lien deadlines so none lapse. It assembles closeout packages and warranty letters at completion, requests customer feedback on finished work, prepares documentation for accounting and operations, and handles daily scanning, mail, supplies, and filing. This seat supports field and office alike, and is the first point of contact for the building owners we serve.

Qualifications

• Commercial construction experience is required and candidates without it will not be considered.
• Two or more years in an office administration or front-office role within commercial construction, roofing, or a related trade.
• High school diploma or equivalent. Post-secondary education or certification in office administration is a plus.
• Office administration and administrative support skills sufficient to manage daily operations, scheduling, and documentation independently.
• Effective written and verbal communication, including the ability to coordinate information between field crews, office staff, clients, and vendors.
• Customer service skills for handling client, vendor, and visitor interactions professionally and responding to inquiries promptly.
• Proficiency with Microsoft Office and Google Workspace and with standard office equipment.
• High attention to detail, strong organizational skills, and the ability to prioritize in a fast‑paced environment.
• Ability to work on‑site in Tampa, FL with reliable and consistent attendance.
• Conversational Spanish is useful in this role.

ConstructoMax Corporation is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic. Reasonable accommodations are available on request to enable individuals with disabilities to apply for and perform the essential functions of this role.

ConstructoMax Corporation|Florida Certified Roofing Contractor CCC1330672|EOE|Drug-Free Workplace