Office Administrator

McClement; Illinois; On-site; USD 42,000 - 64,000; Full time

Job summary

McClement in Illinois is seeking an organized Office Administrator to support daily operations in a dynamic, professional environment. You will oversee office procedures, coordinate workflows, greet visitors, manage calls and mail, prepare conference rooms, and assist with equipment and supply inventory.

The ideal candidate has 3–5 years of administrative experience, strong MS Office skills (Excel, PowerPoint, Outlook, Teams), and a collaborative, detail‑oriented mindset.

Qualifications

• 3–5 years of experience in an office or administrative role.
• Proficiency in Microsoft Office, including Excel, PowerPoint, Outlook, Teams.
• Experience with Visio and Publisher preferred.
• Experience with SharePoint and Wix/website maintenance a plus.

Responsibilities

• Oversee the day-to-day operations of the office, ensuring a clean, safe, and well-organized workspace.
• Coordinate office procedures and workflows to support efficient operations.
• Serve as a primary point of contact for internal teams, visitors, and external vendors.
• Greet visitors, manage incoming calls, and distribute mail and packages (FedEx, UPS, USPS).
• Prepare conference rooms for meetings, including A/V setup and catering coordination.
• Provide general support for office phones and equipment; coordinate repairs and manage equipment inventory.
• Assist employees with office equipment and systems as needed.
• Manage office, kitchen, and test kitchen supplies, including ordering and inventory tracking.
• Maintain test kitchen readiness and receive/inventory products and supplies.
• Understand and follow internal business processes; help document and improve procedures.
• Partner cross-functionally to support planning, execution, and delivery of initiatives.
• Drive continuous improvement by identifying opportunities to enhance efficiency and effectiveness.

Education

Some College or College degree preferred

Tools

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Microsoft Teams

Visio

Publisher

SharePoint

Wix/website maintenance

Job description

We are seeking a highly organized, detail-oriented Office Administrator to support daily operations in a dynamic, professional environment. This role plays a key part in ensuring our office runs smoothly while upholding our mission, values, and commitment to continuous improvement.

What You’ll Do

• Oversee the day-to-day operations of the office, ensuring a clean, safe, and well-organized workspace.
• Coordinate office procedures and workflows to support efficient operations.
• Serve as a primary point of contact for internal teams, visitors, and external vendors.
• Greet visitors, manage incoming calls, and distribute mail and packages (FedEx, UPS, USPS).
• Prepare conference rooms for meetings, including A/V setup and catering coordination.
• Provide general support for office phones and equipment; coordinate repairs and manage equipment inventory.
• Assist employees with office equipment and systems as needed.
• Manage office, kitchen, and test kitchen supplies, including ordering and inventory tracking.
• Maintain test kitchen readiness and receive/inventory products and supplies.
• Understand and follow internal business processes; help document and improve procedures.
• Partner cross-functionally to support planning, execution, and delivery of initiatives.
• Drive continuous improvement by identifying opportunities to enhance efficiency and effectiveness.

What You Bring

• Strong attention to detail and ability to deliver accurate, complete work.
• Clear, professional communication skills with the ability to interact respectfully at all levels.
• Proven ability to multitask, prioritize, and manage competing demands.
• A collaborative mindset and positive interpersonal approach.
• Strong problem‑solving skills and sound judgment.
• High level of organization, motivation, and work ethic.

Qualifications

• Some College or College degree preferred, with 3–5 years of experience in an office or administrative role.
• Strong computer and internet research skills.
• Proficiency in Microsoft Office, including Excel, PowerPoint, Outlook, Teams (required).
• Experience with Visio and Publisher preferred.
• Experience with SharePoint and Wix/website maintenance a plus.

Physical & Work Environment Requirements

• Ability to occasionally lift 20–40 pounds.
• Frequent exposure to temperature changes (including 32°F product storage freezer).
• Normal office environment with ambient noise.
• Prolonged periods of sitting at a desk.

You’ll Thrive Here If You

• Take pride in creating structure, order, and a welcoming workplace.
• Enjoy being the go‑to person others rely on to keep things running smoothly.
• Proactive, adaptable, and comfortable managing multiple priorities.
• Communicate clearly and professionally with people at all levels.
• Value collaboration and build strong, respectful working relationships.
• Look for opportunities to improve processes and elevate how work gets done.

Why Join McClement

At McClement, our values guide how we work and how we treat one another. We believe in collaboration, accountability, and continuous improvement, and we take pride in creating an environment where people feel respected, supported, and empowered to do their best work.

Apply today if you’d like to be part of a close‑knit, professional team where your contributions matter, your ideas are welcomed, and your role plays a meaningful part in our day‑to‑day success. As part of the applicant process, please complete this assessment: https://go.cultureindex.com/s/b0tYO9iR8r

Equal Employment Opportunity Statement

McClement is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees. All employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status.