Office & Operations Coordinator

McClement Management Group; Illinois; On-site; USD 40,000 - 56,000; Full time

Job summary

McClement Management Group is seeking an organized Office Administrator to support daily operations and ensure a smooth, professional workplace. The role involves coordinating processes, serving as a main contact for internal teams and vendors, and maintaining equipment and supplies.

The ideal candidate has 3–5 years of admin experience, strong Microsoft Office skills, and a detail-oriented, proactive mindset.

Qualifications

• Experience in administrative support in a professional office environment.
• Proficient with Microsoft Office suite and internet research.
• Strong written and verbal communication skills.
• Ability to multitask, prioritize, and manage competing demands.
• Demonstrates problem-solving and judgment in daily tasks.
• Capable of collaborating across teams and roles.

Responsibilities

• Oversee day-to-day office operations to maintain a clean, safe, and organized workspace.
• Coordinate procedures and workflows to support efficient operations.
• Serve as a primary point of contact for internal teams, visitors, and vendors.
• Greet visitors, manage calls, and distribute mail and packages.
• Prepare conference rooms, including AV setup and catering coordination.
• Provide general support for office phones and equipment; coordinate repairs and inventory.
• Assist employees with office equipment and systems as needed.
• Manage supplies and inventory for office, kitchen, and test kitchen areas.

Skills

Microsoft Office

Excel

Outlook

Teams

Attention to detail

Communication

Multitasking

Organization

Education

Some College or College degree

3–5 years office/admin experience

Tools

Visio

Publisher

SharePoint

Wix/Website maintenance

Job description

McClement Management Group is seeking an organized Office Administrator to support daily operations and ensure a smooth, professional workplace. The role involves coordinating processes, serving as a main contact for internal teams and vendors, and maintaining equipment and supplies.

The ideal candidate has 3–5 years of admin experience, strong Microsoft Office skills, and a detail-oriented, proactive mindset.