Office Operations & Efficiency Specialist

McClement; Illinois; On-site; USD 42,000 - 64,000; Full time

Job summary

McClement in Illinois is seeking an organized Office Administrator to support daily operations in a dynamic, professional environment. You will oversee office procedures, coordinate workflows, greet visitors, manage calls and mail, prepare conference rooms, and assist with equipment and supply inventory.

The ideal candidate has 3–5 years of administrative experience, strong MS Office skills (Excel, PowerPoint, Outlook, Teams), and a collaborative, detail‑oriented mindset.

Qualifications

• 3–5 years of experience in an office or administrative role.
• Proficiency in Microsoft Office, including Excel, PowerPoint, Outlook, Teams.
• Experience with Visio and Publisher preferred.
• Experience with SharePoint and Wix/website maintenance a plus.

Responsibilities

• Oversee the day-to-day operations of the office, ensuring a clean, safe, and well-organized workspace.
• Coordinate office procedures and workflows to support efficient operations.
• Serve as a primary point of contact for internal teams, visitors, and external vendors.
• Greet visitors, manage incoming calls, and distribute mail and packages (FedEx, UPS, USPS).
• Prepare conference rooms for meetings, including A/V setup and catering coordination.
• Provide general support for office phones and equipment; coordinate repairs and manage equipment inventory.
• Assist employees with office equipment and systems as needed.
• Manage office, kitchen, and test kitchen supplies, including ordering and inventory tracking.
• Maintain test kitchen readiness and receive/inventory products and supplies.
• Understand and follow internal business processes; help document and improve procedures.
• Partner cross-functionally to support planning, execution, and delivery of initiatives.
• Drive continuous improvement by identifying opportunities to enhance efficiency and effectiveness.

Education

Some College or College degree preferred

Tools

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Microsoft Teams

Visio

Publisher

SharePoint

Wix/website maintenance

Job description

McClement in Illinois is seeking an organized Office Administrator to support daily operations in a dynamic, professional environment. You will oversee office procedures, coordinate workflows, greet visitors, manage calls and mail, prepare conference rooms, and assist with equipment and supply inventory.

The ideal candidate has 3–5 years of administrative experience, strong MS Office skills (Excel, PowerPoint, Outlook, Teams), and a collaborative, detail‑oriented mindset.