Office Administrator

Priority Staffing; Illinois; On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Retirement plan

PTO

Job summary

Priority Staffing is seeking an Office Administrator in Lockport, IL for an in-office role. You will handle payroll, AR/AP, vendor relations, invoicing, and daily office operations to keep the team productive.

The position requires QuickBooks proficiency, strong organizational skills, and excellent communication. In-office schedule is Mon-Fri with 7am–3pm or 7:30am–3:30pm shifts, with weekly pay and comprehensive benefits.

Qualifications

• Proficient in QuickBooks with payroll experience.
• Proven experience in office administration.
• Proficient in MS Office Suite including Excel.
• Excellent written and verbal communication.
• Strong organizational and prioritization skills.

Responsibilities

• Manage front desk operations: greet visitors, answer calls, sort mail.
• Process payroll and track attendance/leave, including certified payroll.
• Handle accounts receivable and payable and vendor invoicing.
• Prepare union reports and filing as required.
• Manage inventory and place office supplies orders.
• Schedule meetings and maintain office calendar.
• Maintain vendor contracts and relationships.

Skills

Organization

Communication

Multitasking

Vendor management

Accounts receivable/payable

Payroll processing

Tools

QuickBooks

MS Office

Excel

Job description

Job Description

OFFICE ADMINISTRATOR with QuickBooks experience (Lockport, IL)

We are seeking a highly organized and detail-oriented Office Administrator for one of our clients.
The ideal candidate will be responsible for ensuring the smooth operation of our office, managing various administrative tasks, and providing support to our staff. This role requires proficiency in QuickBooks, excellent communication skills, proficiency in office management software, and the ability to handle multiple priorities effectively.

*** PLEASE thoroughly read the job description prior to applying ***

DUTIES:

• Manage the front desk operations, including greeting visitors, answering phone calls, sorting mail and handling inquiries.
• Handle payroll processing and maintain accurate records of employee attendance and leave (also process certified payroll).
• Handle accounts receivable and payable
• Handle union reports and filing
• Manage inventory and place orders when necessary
• Schedule meetings, appointments and maintain the office calendar
• Oversee vendor relationships and manage office contracts effectively
• Communicate effectively with staff members, clients and vendors to ensure smooth operations.
• Review and handle invoicing and contracts and waivers
• Draft correspondence and other formal documents, emails, contracts, invoices, waivers
• Manage maintenance logs for all equipment

REQUIREMENTS for this position:

• Proficient in QuickBooks experience is a must please make sure your resume reflects your experience
• Proven experience in an office administration role or similar position.
• Proficient in office management software (MS OFFICE SUITE)
• Proficiency in EXCEL is a MUST
• Union filing experience is a plus
• Waivers and AIA Billing is a plus
• Construction office background is a plus
• Strong organizational skills with the ability to prioritize tasks effectively
• Excellent communication skills both written and verbally

PAYROLL EXPERIENCE (Certified PAYROLL EXPERIENCE is a plus)

• Strong vendor management skills
• Ability to prioritize and multitask
• Strong organizational skills and attention to detail
• Accounts Receivable and Payable experience
• A proactive approach to problem-solving with strong decision-making capabilities.

This is an IN OFFICE position in Lockport, IL

Weekly pay, $25+ hour,

Medical, Dental & Vision benefits, Retirement & PTO available

Mon-Friday 7am-3pm or 7:30-3:30pm

We are looking for someone with longevity as this is a temp to hire position for the right candidate.

*** AN UPDATED RESUME IS REQUIRED for this position ***

If you are a motivated individual looking to contribute to a dynamic team environment while managing essential office functions, we encourage you to apply for this exciting opportunity as an Office Administrator.