Administrative Assistant

Triad; Tampa (FL); On-site; USD 43,000 - 58,000; Full time

Job summary

Triad in Tampa, FL is seeking a dependable Administrative Assistant to support daily office operations. This full-time role blends general administrative duties with bookkeeping using QuickBooks, handling invoices, receipts, accounts payable and accounts receivable, and producing financial reports.

The ideal candidate will have at least one year of experience, strong attention to detail, and excellent organizational and communication skills, with proficiency in spreadsheet tasks and computer

Qualifications

• High school diploma or equivalent.
• Minimum of 1 year of office administrative experience.
• Experience using QuickBooks.
• Experience with invoicing, receipts, accounts payable, accounts receivable, and financial reporting.
• Strong attention to detail and accuracy.
• Strong organizational and communication skills.
• Proficient computer and spreadsheet skills.

Responsibilities

• Answer incoming phone calls and direct callers to the appropriate team member.
• Perform general filing and maintain organized office records.
• Create, update, and maintain spreadsheets.
• Enter and maintain information in online filing systems.
• Coordinate scheduling and phone conferences.
• Enter and maintain receipts and invoices.
• Assist with accounts payable and accounts receivable.
• Generate and maintain bookkeeping and financial reports.
• Ensure administrative and bookkeeping records are entered accurately and kept up to date.

Skills

Attention to detail

Organizational skills

Communication skills

Spreadsheet skills

Education

High school diploma or equivalent

Tools

QuickBooks

Spreadsheets

Job description

We are seeking a dependable, detail-oriented Administrative Assistant to support daily office operations. This full-time position combines general administrative and receptionist duties with bookkeeping responsibilities, so the ideal candidate will be comfortable working with QuickBooks, invoices, receipts, accounts payable, accounts receivable, and financial reports.

Schedule

• Monday through Thursday: 8:00 a.m. to 4:30 p.m.


• Friday: 8:00 a.m. to 2:30 p.m.

$50,000 annually

Responsibilities

• Answer incoming phone calls and direct callers to the appropriate team member


• Perform general filing and maintain organized office records


• Create, update, and maintain spreadsheets


• Enter and maintain information in online filing systems


• Coordinate scheduling and phone conferences


• Enter and maintain receipts and invoices


• Assist with accounts payable and accounts receivable


• Generate and maintain bookkeeping and financial reports


• Ensure administrative and bookkeeping records are entered accurately and kept up to date


• Perform additional administrative duties as assigned by the supervisor

Qualifications

• High school diploma or equivalent


• Minimum of 1 year of office administrative experience


• Experience using QuickBooks


• Experience with invoicing, receipts, accounts payable, accounts receivable, and financial reporting


• Strong attention to detail and accuracy


• Strong organizational and communication skills


• Proficient computer and spreadsheet skills

Additional Job Application Terms

This job is part of LinkedIn's Full-Service Hiring beta program. Eligibility is limited to candidates located in and performing services in the United States, excluding those based in Alaska, Hawaii, Nevada, South Carolina, or West Virginia.

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