Executive Administrative Assistant

The HR Team, Inc.; Baltimore (MD); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Paid time off

Holidays

Retirement savings plan

Life insurance

Professional development opportunities

Employee assistance program

Job summary

New Psalmist Baptist Church is seeking an Executive Administrative Assistant to provide high-level support to the Chief Operating Officer and to advance the church's mission in faith, excellence, and community service. This full-time role coordinates initiatives and ensures smooth church administration to support leadership and ministry success.

The position emphasizes executive coordination, strong communication, calendar management, and a collaborative, service-focused environment.

Qualifications

• 3+ years of executive administrative experience.
• Strong written and verbal communication abilities.
• Advanced proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Ability to maintain confidentiality and professionalism.
• Strong attention to detail and follow-through.

Responsibilities

• Manage executive calendars, appointments, and meeting schedules.
• Prepare professional correspondence, reports, presentations, and ministry communications.
• Coordinate leadership meetings, special events, conferences, and ministry initiatives.
• Maintain confidential records and sensitive information with the highest level of discretion.
• Serve as a welcoming point of contact for staff, ministry leaders, members, and community partners.
• Assist with project management, follow-up, and executive priorities.
• Support church-wide communications and administrative operations.
• Help create seamless experience for the Chief Operating Officer, leadership team, staff, and guests.

Skills

Executive admin experience

Organizational skills

Communication skills

MS Office proficiency

Confidentiality

Attention to detail

Positive attitude

Nonprofit experience

Tools

Microsoft Office

Job description

Are you a highly organized professional who thrives in a fast-paced environment and enjoys supporting impactful leadership? New Psalmist Baptist Church is seeking an exceptional Executive Administrative Assistant to provide high-level administrative support to the Chief Operating Officer (COO) and serve as a trusted partner in advancing the church's mission of faith, excellence, and community service.

This full-time position plays a vital role in supporting executive leadership, coordinating key initiatives, and ensuring the efficient operation of church administration. This is more than an administrative role-it is an opportunity to contribute to a dynamic ministry that touches lives every day.

What You'll Do

As the Executive Administrative Assistant supporting the Chief Operating Officer, you will:

• Manage executive calendars, appointments, and meeting schedules.
• Prepare professional correspondence, reports, presentations, and ministry communications.
• Coordinate leadership meetings, special events, conferences, and ministry initiatives.
• Maintain confidential records and sensitive information with the highest level of discretion.
• Serve as a welcoming point of contact for staff, ministry leaders, members, and community partners.
• Assist with project management, follow-up, and executive priorities.
• Support church-wide communications and administrative operations.
• Help create seamless experience for the Chief Operating Officer, leadership team, staff, and guests.

What We're Looking For

• 3+ years of executive administrative experience.
• Exceptional organizational and multitasking skills.
• Strong written and verbal communication abilities.
• Advanced proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Ability to maintain confidentiality and professionalism.
• Strong attention to detail and follow-through.
• Cheerful outlook, servant's heart, and commitment to excellence.
• Experience working in a church, nonprofit, or faith-based organization is a plus.

Why You'll Love Working Here

• Meaningful work that supports ministry and community impact.
• Collaborative and faith-centered work environment.
• Opportunities for professional growth and development.
• Competitive salary and benefits package.
• The chance to use your gifts and talents to be effective every day.

Schedule (Full-time position))

This position is on-site only. Some evening and weekend availability may be required to support church events and special programs.

Ready to Make an Impact?

If you're a polished professional who enjoys keeping leaders organized, projects moving, and ministry thriving, we would love to hear from you!

Compensation & Benefits

Salary Range: $60,000 – $70,000 annually (commensurate with experience and qualifications)

Benefits Include:

• Medical, dental, and vision insurance
• Paid time off and holidays
• Retirement savings plan
• Life insurance
• Professional development opportunities
• Employee assistance program