Office Administrator

RedKey Realty Leaders; Chesterfield (MO); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Health insurance

IRA retirement plan

Paid time off

Company holidays

Professional development

Growth opportunities

Collaborative environment

Job summary

RedKey Realty Leaders is seeking an Office Administrator to be the central operations and agent-support anchor of the office. You will ensure a welcoming, efficient environment while supporting agents, onboarding and training, and maintaining office flow.

You will manage administrative and financial tasks, coordinate events, handle vendor relations, calendar bookings, and keep CRM and tools up to date to support growth and a high-energy, agent-first culture.

Qualifications

• 2+ years of administrative or office coordination experience.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Proficiency with Google Workspace and CRM systems.

Responsibilities

• Serve as the primary in-office contact for agent support and inquiries.
• Assist agents with CRM setup, marketing requests, campaigns, and workflow support.
• Support onboarding and off-boarding of agents and coordinate events.
• Process commissions, reconcile billing, and assist with file compliance.
• Maintain office environment, calendars, and vendor lists.
• Coordinate office communications with marketing and leadership.

Skills

Organizational skills

Communication

Multi-tasking

Customer service

Detail-oriented

Tools

Google Workspace

CRM systems

Job description

Position Summary

The Office Administrator serves as the central operational and agent-support anchor of the office. This role ensures a welcoming, efficient, and high-functioning environment while supporting agents, facilitating CRM training, and maintaining office flow and readiness. The Office Administrator plays a vital role in agent onboarding and off-boarding, culture and engagement activities, event support, and daily administrative operations that uphold RedKey’s service standards and agent-first approach.

Core Responsibilities

Agent Success & Support

• Serve as the primary in-office contact for agent support and providing timely solutions to requests.
• Assist agents with CRM setup, marketing requests, campaigns, and general workflow support.
• Encourage agent connection to company resources, training, and events.
• Maintain a friendly, supportive, and solutions-oriented presence throughout the day.

Recruiting, Onboarding & Off-boarding

• Support Branch Manager with agent attraction efforts
• Complete agent onboarding tasks ensuring agents are fully integrated into RedKey systems, tools, platforms, and office processes.
• Support off-boarding procedures and system removals.

Administrative & Financial Operations

• Process commission check and maintain accurate documentation.
• Reconcile weekly agent billing and submit to Finance by the end of each week.
• Support file compliance and auditing.
• Support internal communication updates in partnership with marketing and leadership.
• Maintain vendor lists; add new vendors after proper vetting and approval.

Office Environment, Culture & Client Experience

• Maintain a clean, organized, and client-ready office environment throughout the day, including shared and outdoor spaces.
• Meet and Greet all visitors with a welcoming greeting
• Answer phone calls and direct calls to appropriate party
• Manage conference room bookings with priority to closings and ensure accurate calendar updates and timely room turnover.
• Support office events, trainings, meetings, and closings through setup, materials, refreshments, and end-of-day reset.
• Send cards, gifts, and engagement to our agents.
• Maintain letter boards, welcome signage, and office culture touch points.

Inventory & Supplies Management

• Restock office, kitchen, restroom, and event supplies weekly or as needed.
• Maintain Supra and sign logs for agent usage.
• Manage RedKey Store inventory and work within approved budgets for reorders.
• Ensure closing and event supplies are maintained and ordered from approved vendors.

Benefits

• Competitive salary ($42,000 – $52,000)
• Health insurance, including dental and vision
• IRA retirement plan
• Paid time off and company holidays
• Professional development and training opportunities
• Opportunity for growth as the company continues to expand
• Collaborative, supportive, and high-energy team environment

Qualifications

Required

• 2+ years of administrative, office coordination, or customer service experience
• Strong organizational skills with attention to detail
• Excellent communication and interpersonal skills
• Ability to manage multiple priorities in a fast-paced environment
• Proficiency with Google Workspace (or similar platforms)

Preferred

• Experience in real estate or brokerage operations
• Familiarity with CRM systems, marketing tools, or transaction platforms
• Event coordination or hospitality experience
• Experience supporting sales professionals or independent contractors