Office Administrator

Jules and Associates, Inc.; California (MO); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Vacation and Sick Time

Paid Holidays

Medical and Dental Insurance

401(k)

Job summary

Jules and Associates, Inc. is seeking an Office Administrator to support multiple professionals with clerical tasks, data entry, lease processing, and file management. The role requires strong MS Office skills, a minimum of 3 years of office experience, and excellent communication.

The ideal candidate will handle calls, messages, and confidential information with discretion, while prioritizing tasks in a fast-paced environment. This on-site position offers benefits and room for growth.

Qualifications

• Minimum of 3 years' experience in an office administration position.
• Intermediate skills in Microsoft Office (Word, Excel, PowerPoint).
• Intermediate skills in MS Outlook and Internet navigation.
• Ability to type a minimum of 40 wpm.
• Excellent verbal and written communication, including phone etiquette.
• Ability to prioritize and handle multiple tasks.
• Professional interactions with high-level contacts.
• High degree of tact, diplomacy, discretion and judgment.

Responsibilities

• Route incoming calls and take messages for site personnel, clients, and visitors.
• Provide general clerical and administrative support to professionals.
• Scan files and organize records.
• Process end of term leases.
• File organization and data entry / updating databases.
• Track insurance certificates and vehicle titles.
• Receive and sort mail; handle correspondence and deliveries.
• Maintain organized files and facilitate documentation.

Skills

Office administration

MS Office (Word, Excel, PowerPoint)

MS Outlook

Typing 40 wpm

Verbal & written communication

Time management

Handling confidential information

Professional demeanor

Project management

Interacting with high-level contacts

Education

High school diploma or equivalent

Some college or equivalent preferred

Front office administration training (preferred)

Tools

Microsoft Office Suite

MS Outlook

Job description

Job Description

POSITION: OFFICE ADMINISTRATOR

Job Responsibilities

• Receptionist duties include routing incoming calls to the appropriate party and taking clear, concise messages for site personnel, clients, and visitors and ensuring the timely delivery of the messages;
• Provide general clerical and administrative support to all levels of professionals including:
• Scanning of files
• Processing end of term leases
• File Organization
• Tracking insurance certificates
• Tracking vehicle titles
• Boxing/Moving Files
• Data Entry / Updating Databases
• Receive incoming courier packages and prepare outgoing packages.
• Organize, sort, and distribute incoming and outgoing mail.
• Correspondence and general office administration.

The job duties listed above are not an exhaustive list of every task the Receptionist/Office Administrator will perform, but are intended to provide a representative summary of the major duties and responsibilities. They may be required to perform additional, position-specific duties.

Experience/Skills

• A highly professional appearance and demeanor;
• Minimum of 3 years' experience in an office administration position;
• Intermediate skills in Microsoft Office (Word, Excel, PowerPoint);
• Intermediate skills in MS Outlook and Internet navigation;
• The ability to prioritize and handle multiple tasks;
• The ability to type a minimum of 40 wpm;
• Excellent verbal and written communication, including excellent phone etiquette;
• Effective project management to meet all deadlines;
• Effectively handles confidential and sensitive information and materials;
• Professional - interacts with high-level contacts internally and externally;
• High degree of tact, diplomacy, discretion and judgment.

Education /Qualifications

• High school diploma or equivalent required; some college preferred;
• Relevant experience and training in front office administration is preferred.

Benefits

Jules and Associates, Inc. offers competitive benefits include:

• Vacation and Sick Time,
• PaidHolidays,
• Medical, Dental,Paid Life Insurance,
• 401(k).

Company Description

Founded in 1989, Jules and Associates is one of the nation’s fastest growing, privately-held equipment financing corporations. Since inception, we have originated over $2.0 billion in assets and have established a strong history of working closely with companies of all sizes. Our decades of experience has allowed us to service the industries that fuel the country’s economy, including the Medical, Manufacturing, Distribution, Transportation, Construction and Food Service sectors. Jules and Associates main focus is to provide each of our clients with customized finance options that meet their respective, unique needs. Our top-rated customer service and overall formula for success have propelled us to be consistently ranked within the top 20 independent leasing companies in the nation. Headquartered in Los Angeles with an additional office in Costa Mesa, Jules and Associates has proudly maintained the same ownership and management for over 30 years.