Office Manager

Simplicity Group Holdings; Illinois; On-site; USD 40,000 - 56,000; Full time

Job summary

Simplicity Group Holdings is seeking an Office Administrator to ensure the day-to-day operations run smoothly at our Lincolnshire, IL location. This in-office role supports leadership, staff, vendors, and visitors while maintaining efficient processes and a welcoming work environment.

The ideal candidate will have a Bachelor's degree or equivalent experience with at least 3 years in office management or related fields, and strong skills in Microsoft Office, Google Workspace, and office

Qualifications

• Bachelor's degree preferred.
• Minimum of 3 years of experience in office management or related field.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Experience with office management software.

Responsibilities

• Manage day-to-day office operations to ensure an organized, professional work environment.
• Serve as primary contact for vendors, service providers, and visitors.
• Coordinate office supplies, equipment, facilities maintenance, and vendor contracts.
• Support leadership with scheduling, travel arrangements, and administrative projects.
• Maintain organizational files, records, databases, and document management systems.
• Assist with onboarding activities, employee communications, and HR administration.

Skills

Microsoft Office

Google Workspace

Office management software

Executive support

Education

Bachelor's degree preferred

Job description

Job Description

Position:

Office Administrator

Reports to:

Sr. Vice President

Department:

Administration

Location:

103 Schelter Rd, Lincolnshire, IL 60069; in-office position

Classification:

Full-time Exempt

Summary / Job Objective:

The Office Administrator is responsible for ensuring the efficient day-to-day operation of the organization by providing administrative, operational, and office management support. This role serves as a central resource for employees, leadership, vendors, and visitors, helping to maintain organized processes, coordinate welcoming work environment while ensuring operational efficiency and exceptional internal and external service. The Office Administrator plays a critical role in fostering a productive, professional, and welcoming work environment while ensuring operational efficiency and exceptional internal and external service.

Essential Job Functions:

The Office Administrator oversees daily office operations and administrative functions to ensure the smooth and efficient functioning of the organization. This role manages office systems, coordinates facilities and vendor relationships, supports leadership and staff with administrative needs, maintains organizational records and processes, and serves as a key point of contact for internal and external stakeholders. The position requires strong organizational skills, attention to detail, proactive problem-solving, and the ability to manage multiple priorities while supporting a positive and productive workplace culture. Needs to be able to sit for long periods of time, type on a regular basis, converse on the phone and in person. Must be able to lift up-to 50 pounds (on a rare basis).

Primary Responsibilities:

• Manage day-to-day office operations, ensuring an organized, efficient, and professional work environment.
• Serve as the primary point of contact for office-related inquiries, vendors, service providers, and visitors.
• Coordinate office supplies, equipment, facilities maintenance, and vendor contracts.
• Support leadership with scheduling, meeting coordination, travel arrangements, and administrative projects.
• Maintain organizational files, records, databases, and document management systems.
• Assist with onboarding activities, employee communications, and general human resources administration.
• Coordinate company meetings, events, training sessions, and special projects.
• Develop, implement, and maintain office procedures and administrative best practices.
• Prepare reports, presentations, correspondence, and other business documents.
• Ensure compliance with organizational policies, procedures, and recordkeeping requirements.
• Support cross-functional teams by coordinating logistics and administrative needs.
• Maintain confidentiality and handle sensitive information with discretion and professionalism.
• Identify opportunities to improve operational efficiency and recommend process enhancements.

Qualifications:

• Bachelor's degree preferred
• Minimum of 3 years of experience in office management, administration, operations, executive support, or a related field.
• Strong proficiency in Microsoft Office Suite, Google Workspace, and office management software.
• Experience man