Front Desk & Office Administration Specialist

Jules and Associates, Inc.; California (MO); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Vacation and Sick Time

Paid Holidays

Medical and Dental Insurance

401(k)

Job summary

Jules and Associates, Inc. is seeking an Office Administrator to support multiple professionals with clerical tasks, data entry, lease processing, and file management. The role requires strong MS Office skills, a minimum of 3 years of office experience, and excellent communication.

The ideal candidate will handle calls, messages, and confidential information with discretion, while prioritizing tasks in a fast-paced environment. This on-site position offers benefits and room for growth.

Qualifications

• Minimum of 3 years' experience in an office administration position.
• Intermediate skills in Microsoft Office (Word, Excel, PowerPoint).
• Intermediate skills in MS Outlook and Internet navigation.
• Ability to type a minimum of 40 wpm.
• Excellent verbal and written communication, including phone etiquette.
• Ability to prioritize and handle multiple tasks.
• Professional interactions with high-level contacts.
• High degree of tact, diplomacy, discretion and judgment.

Responsibilities

• Route incoming calls and take messages for site personnel, clients, and visitors.
• Provide general clerical and administrative support to professionals.
• Scan files and organize records.
• Process end of term leases.
• File organization and data entry / updating databases.
• Track insurance certificates and vehicle titles.
• Receive and sort mail; handle correspondence and deliveries.
• Maintain organized files and facilitate documentation.

Skills

Office administration

MS Office (Word, Excel, PowerPoint)

MS Outlook

Typing 40 wpm

Verbal & written communication

Time management

Handling confidential information

Professional demeanor

Project management

Interacting with high-level contacts

Education

High school diploma or equivalent

Some college or equivalent preferred

Front office administration training (preferred)

Tools

Microsoft Office Suite

MS Outlook

Job description

Jules and Associates, Inc. is seeking an Office Administrator to support multiple professionals with clerical tasks, data entry, lease processing, and file management. The role requires strong MS Office skills, a minimum of 3 years of office experience, and excellent communication.

The ideal candidate will handle calls, messages, and confidential information with discretion, while prioritizing tasks in a fast-paced environment. This on-site position offers benefits and room for growth.