Administrative Support Associate

Masis Professional Group; Boston (MA); On-site; USD 45,000 - 60,000; Full time

Job summary

Our client in Boston is seeking an Administrative Support Associate to join a collaborative team. This permanent, full-time onsite role covers reception, office coordination, meeting support, and general admin duties.

You will be the go-to person, providing high-level service in a busy professional environment. The ideal candidate has a Bachelor’s degree (preferred) and 2–4+ years of administrative experience, with strong communication skills and proficiency in Outlook/Word/Teams; Excel skills

Qualifications

• Bachelor's degree preferred.
• 2–4+ years of administrative experience within a professional or corporate environment.
• Previous reception/front desk/office coordination experience strongly preferred.
• Strong written and verbal communication skills.
• Highly organized and detail-oriented with ability to manage multiple priorities.
• Proactive approach with strong critical-thinking and problem-solving skills.
• Discretion when handling confidential or sensitive information.

Responsibilities

• Serve as primary point of contact at the reception desk, welcoming visitors and handling calls.
• Coordinate conference rooms, meetings, and day-to-day office logistics for internal teams and guests.
• Provide administrative support across multiple departments and business needs.
• Partner with colleagues to address office requests and keep operations running smoothly.
• Assist with planning and execution of meetings, conferences, and events, including scheduling and materials preparation.
• Maintain and update administrative procedures and documentation.
• Identify opportunities to improve administrative processes and office efficiency.
• Build strong working relationships with employees, clients, vendors, and stakeholders.

Skills

Reception

Office coordination

Calendar management

Communication skills

Microsoft Outlook

Microsoft Word

Microsoft Teams

Excel

Education

Bachelor's degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft Teams

Excel

Job description

Our client, a well-established professional organization in Boston, is seeking an Administrative Support Associate to join its collaborative administrative team. This is a highly visible, front-facing position that combines reception, office coordination, meeting and event support, and general administrative responsibilities. This is an excellent opportunity for someone who enjoys being the go-to person in an office, takes pride in providing a high level of service, and is comfortable managing multiple priorities in a busy professional environment.

Key Responsibilities

• Serve as a primary point of contact at the reception desk, welcoming visitors, managing guest access, and handling incoming calls.
• Coordinate conference rooms, meetings, and day-to-day office logistics for internal teams and external guests.
• Provide administrative support across multiple departments and business needs.
• Partner with colleagues throughout the organization to address office-related requests and keep daily operations running smoothly.
• Assist with the planning and execution of meetings, conferences, and events, including scheduling, logistics, and preparation of materials.
• Maintain and update administrative procedures and documentation.
• Identify opportunities to improve administrative processes and overall office efficiency.
• Build strong working relationships with employees, clients, vendors, and other stakeholders.
• Handle sensitive and confidential information with professionalism and discretion.
• Take ownership of administrative tasks and provide additional team support as needs arise.

Qualifications

• Bachelor\'s degree preferred.
• 2–4+ years of administrative experience within a professional or corporate environment.
• Previous reception, front desk, or office coordination experience strongly preferred.
• Comfortable serving as a visible representative of the organization and interacting with employees, clients, vendors, and visitors.
• Strong written and verbal communication skills.
• Highly organized and detail-oriented with the ability to manage multiple priorities.
• Proactive approach with strong critical-thinking and problem-solving skills.
• Professional, dependable, and willing to assist with responsibilities at all levels.
• Ability to exercise discretion when handling confidential or sensitive information.
• Proficiency with Microsoft Outlook, Word, and Teams; advanced Excel skills are preferred.
• Experience with calendar management and virtual meeting platforms is a plus.

This is a permanent, full-time position based fully onsite in Boston, Monday through Friday.