Office Administrator

Missouri Slope Areawide United Way; Bismarck (ND); On-site; USD 40,000 - 55,000; Full time

Job summary

Missouri Slope Areawide United Way is seeking an Office Administrator to support staff, volunteers, donors, and community initiatives in the Bismarck/Mandan region. The role coordinates daily administrative and financial activities, onboarding, training, and office operations to keep projects on track.

The ideal candidate has an associate's or bachelor's degree in business, nonprofit administration, or related field with 3–5 years of relevant experience, and strong Excel, data entry, and CRM

Qualifications

• Three to five years of administrative, office management, bookkeeping, nonprofit, or accounting support experience is preferred.
• Strong organizational, communication, project coordination, data entry, and data management skills are essential.
• Experience with donor management, accounts payable/receivable, account reconciliations, audit preparation, Smartsheet, and other nonprofit operations is highly desirable.

Responsibilities

• Coordinate day-to-day administrative and financial activities to support staff and volunteers.
• Assist donors, staff, and community initiatives; ensure fundraising events run smoothly.
• Oversee donor administration, regulatory reporting, and essential facility needs to maintain an organized, efficient office.

Skills

Organizational skills

Communication

Project coordination

Data entry

Time management

Education

Associate's or Bachelor's degree in Business/Nonprofit Administration or related field

Tools

Smartsheet

CRM systems

Microsoft Office

Job description

Are you a detail-oriented Office Administrator who thrives on keeping people, projects, and operations running smoothly? Our client, Missouri Slope Areawide United Way, a trusted nonprofit and staple in the Bismarck/Mandan region, is seeking an experienced and organized Office Administrator to support staff, volunteers, donors, and community initiatives. This position coordinates day-to-day administrative and financial activities, manages key office processes, and helps ensure the organization has the tools and resources needed to advance its mission.

The Office Administrator serves as a key resource for staff, volunteers, and organizational leadership, helping ensure projects, initiatives, and daily operations stay on track. This role provides onboarding, training, guidance, and administrative support while coordinating fundraising activities, community events, donor engagement efforts, and office operations. The position also oversees financial and donor administration, regulatory reporting, and facility needs, helping create an organized, efficient, and supportive environment that enables the team to focus on advancing the organization's mission

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The ideal candidate brings an associate's or bachelor's degree in business, accounting, nonprofit administration, or a related field, or an equivalent combination of education and experience. Three to five years of administrative, office management, bookkeeping, nonprofit, or accounting support experience is preferred. Strong organizational, communication, project coordination, data entry, and data management skills are essential, along with proficiency in Microsoft Office, particularly Excel, and database or CRM systems. Experience with donor management, accounts payable and receivable, account reconciliations, audit preparation, Smartsheet, and other nonprofit operations is highly desirable. The successful candidate will be a proactive problem-solver who thrives in a collaborative environment and can effectively manage multiple priorities while maintaining accuracy and attention to detai

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Join Missouri Slope Areawide United Way and play a key role in supporting the mission, empowering staff, and ensuring organizational success.

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