Administrative Manager

LeoForce; Whitestown (IN); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Full benefits

401K with match

PTO

Flexible work environment

Job summary

LeoForce is seeking an experienced Office Manager for a permanent, full-time role in Whitestown, Indiana.

You will oversee all office operations, implement CRM systems, monitor staff performance, manage vendors and donors, and coordinate onboarding with HR to maintain efficient, compliant processes.

The ideal candidate has 5+ years in office management in nonprofit settings, a Bachelor's degree, strong leadership and communication skills, and proficiency in Microsoft Office and CRM software.

Qualifications

• Bachelor’s degree in Business Administration, Healthcare Administration, or related field.
• Minimum of 5 years of experience in an office management role, preferably nonprofit.
• Experience in operations management, CRM, and performance management.
• Strong leadership and communication skills.
• Proficiency in Microsoft Office Suite and CRM software.

Responsibilities

• Overseeing and coordinating all office operations and procedures, ensuring the smooth and efficient functioning of the office.
• Implementing and managing CRM systems to improve customer service and business relationships.
• Monitoring and analyzing the performance of the office staff, identifying areas of improvement, and implementing necessary changes.
• Developing and implementing office policies and procedures to improve operational efficiency.
• Managing relationships with vendors, service providers, and donors, ensuring that all items are invoiced and paid on time.
• Planning and coordinating administrative procedures and systems, and devising ways to streamline processes.
• Managing contract and price negotiations with office vendors and service providers
• Coordinating with HR department to ensure smooth new hire onboarding process.
• Ensuring office efficiency by maintaining an organized workspace, managing internal and external correspondence, and handling routine clerical tasks.
• Organizing office events and meetings, ensuring all necessary materials are prepared in advance.

Skills

Leadership

Communication

Organizational skills

Multitasking

Team management

Education

Bachelor’s degree in Business Administration, Healthcare Administration, or related field

Tools

CRM software

Microsoft Office Suite

Job description

Job Description

Experience: Manager

Salary: $50,000 - $60,000 per year

Job Details

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We are seeking a dynamic and experienced Office Manager to join our fast-paced nonprofit organization. This is a permanent, full-time position that offers a unique opportunity to play a central role in our daily operations and long-term growth. The ideal candidate will be an organized, detail-oriented, and self-motivated professional with a strong background in operations, customer relationship management (CRM), and performance management.

Responsibilities

1. Overseeing and coordinating all office operations and procedures, ensuring the smooth and efficient functioning of the office.
2. Implementing and managing CRM systems to improve customer service and business relationships.
3. Monitoring and analyzing the performance of the office staff, identifying areas of improvement, and implementing necessary changes.
4. Developing and implementing office policies and procedures to improve operational efficiency.
5. Managing relationships with vendors, service providers, and donors, ensuring that all items are invoiced and paid on time.
6. Planning and coordinating administrative procedures and systems, and devising ways to streamline processes.
7. Managing contract and price negotiations with office vendors and service providers
8. Coordinating with HR department to ensure smooth new hire onboarding process.
9. Ensuring office efficiency by maintaining an organized workspace, managing internal and external correspondence, and handling routine clerical tasks.
10. Organizing office events and meetings, ensuring all necessary materials are prepared in advance.

Qualifications

1. Bachelor’s degree in Business Administration, Healthcare Administration, or related field.
2. Minimum of 5 years of experience in an office management role, preferably within the nonprofit industry.
3. Demonstrated experience in operations management, CRM, and performance management.
4. Strong leadership skills, with the ability to motivate and manage a team.
5. Excellent communication skills, both written and verbal.
6. Strong organizational skills, with the ability to multitask and prioritize effectively.
7. Proficiency in Microsoft Office Suite and CRM software.
8. Knowledge of office administrator responsibilities, systems, and procedures.
9. Familiarity with processing donations.
10. Ability to work under pressure and meet tight deadlines.

This is a fantastic opportunity for a seasoned Office Manager to make a significant impact in a growing healthcare organization. If you are a dedicated, proactive, and professional individual with a passion for operational excellence, we would love to hear from you.

A bit about us: ---------

We are a faith-based non-profit helping communities across the globe.

Why join us? ---------

We offer the opportunity to combine your vocation with your faith, and change lives across the globe. We also offer full benefits, 401K with match, PTO and a flexible work environment.

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