Office Administrator

Design Focus International; Ben Lomond (CA); Vor Ort; USD 45.000 - 55.000; Vollzeit

Zusammenfassung

Design Focus International is a landscape architecture, construction, and maintenance firm that delivers high-end design and project management for residential and commercial clients. We seek an organized Office Administrator to oversee daily operations, financial workflows, invoicing, payroll coordination, and bidding support.

The role acts as the main liaison among staff, subcontractors, clients, and vendors, ensuring accurate records and timely project progression across SF Bay area and Santa

Qualifikationen

• 2+ years of experience in office administration, bookkeeping, or office management.
• Experience in landscape design, architecture, construction, or trade services is a strong plus.
• Proficiency with QuickBooks Online required.
• Strong numerical accuracy and attention to detail.
• Excellent verbal and written English; bilingual Spanish a plus.

Aufgaben

• Oversee day-to-day administrative operations.
• Coordinate projects and communicate with clients and staff.
• Provide comprehensive admin support and maintain accurate records.
• Order and coordinate office materials and project supplies.
• Manage expenses and receipts.
• Track monthly accounts payable and accounts receivable.
• Process weekly timecards.
• Process payroll.
• Handle client intake and invoicing.
• Assist with construction estimation and bidding support.

Kenntnisse

Office administration

Bookkeeping

Communication

Bilingual Spanish

Tools

QuickBooks Online

Microsoft Excel

Microsoft Word

Adobe Acrobat

Jobbeschreibung

Salary Range: $33-$40/hr based on experience

About Us

Design Focus International is an award winning landscape architecture, construction, and maintenance firm. We provide high-end landscape architecture, design, drafting, site analysis, and full-scale project management to residential and commercial clients. We pride ourselves on a personal approach to our clients, exceptional attention to detail, and maintaining long-standing relationships with quality craftspeople and vendors.

Position Overview

We are seeking an organized, detail-oriented, and proactive Office Administrator to oversee day-to-day administrative operations, financial workflows, invoicing, payroll coordination, project management, client intake, and construction bidding support.

In this role, you will serve as the central backbone of office operations, acting as the primary liaison between internal staff, subcontractors, clients, and external vendors.

Key Responsibilities

• Day to day administrative operations
• Project coordination and communication between clients and staff
• Comprehensive administrative support, maintaining accurate records and efficient correspondence handling
• Ordering and coordinating deliveries for office supplies and project materials
• Expense & receipt management
• Monthly accounts payable and accounts receivable tracking
• Weekly timecard management
• Payroll processing
• Client intake and invoicing
• Construction estimation and bidding support

Qualifications & Requirements

Experience: 2+ years of experience in office administration, bookkeeping, or office management (experience in landscape design, architecture, construction, or trade services is a strong plus), proficiency with QuickBooks Online required

Software Proficiency: QuickBooks Online (QBO), Microsoft Excel, Microsoft Word, Adobe Acrobat

• High attention to detail and accurate numerical entry.
• Strong verbal and written communication skills in English, bilingual Spanish is a plus.
• Ability to multitask, manage recurring weekly/monthly checklists, and meet tight payment deadlines.

Benefits & Working Conditions

Travel: Some travel in the SF Bay area and Santa Cruz required