Accounting Admin / Service Coordinator

The Contractor Consultants; Santa Clara (CA); On-site; USD 48,000 - 70,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401k with company match

PTO

Paid training

Job summary

Mission City Construction Inc. in Santa Clara, CA, seeks an Accounting Admin / Service Coordinator to support high-end residential and design-build operations.

You will handle client billing, data entry, file management, and payroll support, with training to grow into a Service Manager or Project Accountant role. The role blends office administration with accounting tasks, requiring basic accounting knowledge, strong Excel and Word, English fluency, and reliable transportation for city office

Qualifications

• Strong fundamental understanding of basic accounting principles.
• Proficiency with Microsoft Office suite, specifically Excel, Outlook, and Word.
• Comfort balancing a hybrid workload split between office administration and accounting support.
• Fluency in English with strong, courteous verbal and written communication skills.
• Possession of reliable transportation to manage quick office errands and city office visits.

Responsibilities

• Coordinate service work requests and manage the accurate billing of client accounts.
• Process accounting data entry including purchase orders and vendor receipts.
• Maintain organized job folders, record filings, and job expense binders.
• Perform weekly expense audits to identify and resolve unrecorded project costs.
• Assist with internal weekly payroll processing to ensure accurate team compensation.
• Support project management teams by submitting necessary documents to various city offices.
• Manage essential office administrative tasks including supply stocking and snack bar maintenance.

Skills

Accounting fundamentals

Excel

Office administration

English communication

Transport availability

Tools

Sage 100c

Workforce

Housecall Pro

QuickBooks

Job description

Accounting Admin / Service Coordinator — Support High-End Construction and Design Operations

Job Overview

• Company: Mission City Construction Inc.
• Salary/Pay Rate: Starting at $24.00 per hour (Range: $48,000 – $70,000 per year, based on experience).
• Location: Santa Clara, CA.
• Job/Employment Type: Full Time.
• Project Scope: High-end residential and commercial design-build and property management projects.
• Mandatory Licenses & Certifications: None Required.

The Opportunity

You will play a vital role in keeping our high-end construction and property management operations running seamlessly from our Santa Clara office. This role offers an immediate path for professional growth, allowing you to master our financial systems and operations with direct training. You have the unique opportunity to develop your skills and advance into a Service Manager or Project Accountant role.

How You Will Make an Impact

• Coordinate service work requests and manage the accurate billing of client accounts.
• Process accounting data entry including purchase orders and vendor receipts.
• Maintain organized job folders, record filings, and job expense binders.
• Perform weekly expense audits to identify and resolve unrecorded project costs.
• Assist with internal weekly payroll processing to ensure accurate team compensation.
• Support project management teams by submitting necessary documents to various city offices.
• Manage essential office administrative tasks including supply stocking and snack bar maintenance.

Required Qualifications & Experience

• Strong fundamental understanding of basic accounting principles.
• Proficiency with Microsoft Office suite, specifically Excel, Outlook, and Word.
• Comfort balancing a hybrid workload split between office administration and accounting support.
• Fluency in English with strong, courteous verbal and written communication skills.
• Possession of reliable transportation to manage quick office errands and city office visits.

Preferred Qualifications & Experience

• Prior administrative experience within an accounting or bookkeeping environment.
• Previous experience in job-cost accounting within the construction industry.
• Verbal and written fluency in Spanish.
• Existing familiarity with Sage 100c, Workforce, Housecall Pro, or QuickBooks.

Compensation & Benefits

• Competitive hourly compensation with opportunities for quarterly performance raises.
• Comprehensive health, dental, and vision insurance coverage.
• Retirement savings plan via a 401k with company matching contributions.
• Generous paid time off package including both vacation and sick pay.
• Structured, paid technical training for specialized construction and accounting software.

About Us

Mission City Construction Inc. is a Santa Clara-based design-build firm specializing in residential and commercial projects across the Bay Area. Our commitment to quality and innovation is matched only by our dedication to team development and client satisfaction. We foster a collaborative, family-oriented environment where professionals can build lasting careers and lead with impact. Discover more at missioncityinc.com.

Mission City Construction Inc. is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, gender expression, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or any other status protected by law or regulations. It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors.