Office Administrator

Big Tex Trailers; Bakersfield (CA); On-site; USD 24,796 - 30,307; Part time

Job summary

Big Tex Trailer World is seeking a Seasonal Office Clerk to support inventory, sales, financial and operations records from August through November. The role requires attention to detail and the ability to manage clerical tasks in a busy dealership environment.

Responsibilities include data entry, reconciling cash and deposits, handling phone inquiries, assisting customers, processing orders, and maintaining orderly paperwork and filing for the Sales and Service departments.

Qualifications

• Administrative assistant experience
• Proficient in Microsoft Word, Excel, Outlook, and Teams
• Reliable transportation
• Ability to work Monday–Saturday
• High school diploma or GED
• 2–3 years relevant experience preferred
• Associates or Bachelor’s degree preferred

Responsibilities

• Adhere to company policies and procedures
• Assist customers visiting the Dealership on an as needed basis
• Sales order entry
• Reconcile books daily
• Maintain organization and appearance of the facility
• Handle daily cash deposits and reporting to AR
• Make bank deposits and run errands for dealership
• Balance cash drawer daily
• Answer phones
• Inventory management assistance
• Process Purchase Orders with Corporate Office
• Maintain continuity of paperwork for Sales and Service
• General store tasks
• Work week Mon–Sat as required
• Other duties as needed

Skills

Administrative support

Clerical tasks

Customer service

Data entry

Education

High school diploma or GED

Associates or Bachelor’s degree preferred

Tools

Microsoft Office

Job description

Big Tex Trailer World

Seasonal Position from August- November

Summary

Maintain all aspects of the Office clerical duties including inventory, sales, financial, and operations records.

Essential Duties And Responsibilities

• Adhere to the core company policies and procedures
• Assist customers visiting Dealership on an as needed basis
• Sales order entry
• Control overall maintenance of Take Stock data entry
• Perform duties related to reconciliation of books on a daily basis
• Assist in maintaining the general organization and professional appearance of the entire facility
• Maintain daily bank deposits and follow reporting guidelines to the Corporate Accounts Receivable department while adhering to all policies and procedures referring to handling of cash and bank deposits.
• Make bank deposits, trips to the tax/title office and other business errands for the dealership.
• Responsible for daily balance of cash drawer
• Answer phones
• Inventory management assistance
• Control transfer of information related to Purchase Orders with Corporate Office
• Maintain overall continuity of paperwork for Sales and Service Department
• General store tasks
• Work week consists of Monday through Friday and Saturdays as required.
• Other duties as needed

Qualifications

• Administrative assistant experience
• Microsoft Office including Word, Excel, Outlook, Teams
• Reliable transportation
• Ability to work Monday – Saturday
• High school diploma or equivalent (GED)
• 2-3 years relevant work experience preferred
• Associates or Bachelor’s degree preferred