Office Administrator

COLLABORATIVE FIRM LLC; Atlanta (GA); On-site; USD 45,000 - 60,000; Full time

Job summary

The Collaborative Firm is seeking an organized, self-motivated Office Administrator to support the leadership team with clerical duties, calendar coordination, meeting organization, and assisting with financial reports.

The ideal candidate will be a self-starter capable of completing tasks efficiently with minimal supervision, bringing strong organizational skills and proficiency in Microsoft Office and related tools.

Qualifications

• Bachelor's degree preferred but not required.
• 5–7 years of office management experience.
• Proficient in Microsoft Office Suite (Excel, PowerPoint, Outlook, Access, SharePoint).
• Proven experience as an office administrator, office assistant, or relevant role.
• Proficient in utilizing social media platforms.
• Excellent organizational and leadership skills.
• Knowledge of Asana, Mailchimp, and Deltek CostPoint is a plus.

Responsibilities

• Assist the Managing Partner as assigned.
• Work closely with the Director of Business Services.
• Perform clerical duties such as answering phones, responding to emails, and preparing documents, including office correspondence, memos, resumes, and presentations.
• Conduct quarterly inventory of IT equipment and provide a report to the Director of Business Services.
• Maintain general office files.
• Monitor and replace office supplies as necessary.
• Develop and implement office policies and procedures.
• Create and update company databases.
• Submit timely reports and proposals as required.
• Perform other administrative duties as required.

Skills

Organizational skills

Leadership

Social media proficiency

Education

Bachelor's degree

Office management experience 5–7 years

Tools

Microsoft Office Suite

Excel

PowerPoint

Outlook

Access

SharePoint

Asana

Mailchimp

Deltek CostPoint

Job description

The Collaborative Firm is seeking an organized, self-motivated Office Administrator to provide administrative support to office personnel. The Office Administrator's role will include working with the leadership team on a variety of tasks, such as clerical duties, coordinating calendars, organizing meetings, and assisting with financial reports. The ideal candidate will be a self-starter capable of completing tasks efficiently and effectively with minimal supervision.

Responsibilities and Duties:

• Assist the Managing Partner as assigned
• Work closely with the Director of Business Services
• Perform clerical duties such as answering phones, responding to emails, and preparing documents, including office correspondence, memos, resumes, and presentations.
• Conduct quarterly inventory of IT equipment and provide a report to the Director of Business Services
• Maintain general office files
• Monitor and replace office supplies as necessary
• Develop and implement office policies and procedures
• Create and update company databases
• Submit timely reports and proposals as required
• Perform other administrative duties as required

Qualifications and Skills

• Bachelor's Degree preferred but not required
• Minimum 5 to 7 years of office management experience
• Proficient in Microsoft Office Suite, including Excel, PowerPoint, Outlook, Access, and SharePoint
• Proven experience as an office administrator, office assistant, or relevant role
• Proficient in utilizing social media platforms
• Excellent organizational and leadership skills
• Knowledge of software programs such as Asana, Mailchimp, and Deltek CostPoint is a plus