Catering Sales Administrator

Made by Meg Catering; Torrance (CA); On-site; USD 28,000 - 36,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

401(k) matching

Family Meal Tue-Thur

Job summary

MBM Hospitality in Torrance, CA is seeking a Catering Sales Administrator to support the Sales Department with event logistics and administrative tasks. You will coordinate contracts, proposals, and client communications to ensure flawless execution of catered events.

The role requires strong organizational and communication skills, with experience in catering or events. This on-site position offers health, dental, vision benefits and a collaborative team environment.

Qualifications

• High school diploma or equivalent required.
• Restaurant or Kitchen Experience preferred.
• At least two years of administrative and clerical experience required.

Responsibilities

• Assist the sales team with administrative tasks and coordinating event logistics.
• Prepare and distribute contracts, proposals, and other sales documents accurately and promptly.
• Communicate event details to internal teams to ensure service excellence for clients.
• Provide on-site event staff support to ensure events run smoothly.
• Maintain accurate client and event records using Total Party Planner and CRM software.
• Handle inquiries via phone, email, and in person with excellent service.

Skills

Team player

Verbal & written communication

Organizational skills

Time management

Multitasking

Problem-solving

Punctuality

Office equipment proficiency

Computers & devices experience

Catering/event planning experience

Education

High school diploma

Associate’s degree in office administration

Tools

Total Party Planner

CRM software

Google & Microsoft Office Suite

Job description

Catering Sales Administrator

MBM Hospitality is a busy catering company located in Torrance, Ca offering full-service catering for special events, weddings, corporate events all over Los Angeles and Orange County. We are looking for an experienced and ambitious Catering Sales Administrator ready to grow with our company at our Headquarters. The ideal candidate is passionate about event planning, details, food, and hospitality!

As a Catering Sales Administrator, you will provide essential administrative & organizational support to our Sales Department by coordinating the catering & event logistics from start to finish. This role serves as a key point of contact for our internal team to ensure the smooth operational flow of all scheduled event is successful! Reliability, detail orientated, a strong work ethic combined with great communication skills are a must, as well as familiarity with all necessary office equipment, software, and procedures.

Responsibilities

• Assist the sales team with administrative tasks and coordinating event logistics
• Prepare and distribute contracts, proposals, and other sales-related documents accurately and in a timely manner
• Communicate event details and requirements to internal teams, ensuring all departments are prepared to deliver exceptional service to clients and guests
• Assist with on-site event staff as needed, providing support to ensure events run smoothly and meet client expectations
• Maintain accurate and up-to-date records of menu items, client information, event details, and sales activities using Total Party Planner and other CRM software
• Manage incoming inquiries via phone, email, and in-person visits, providing excellent customer service and directing inquiries to the appropriate team members
• Revenue sales recording and reporting to leadership team
• Take notes during Production Meeting and make appropriate changes to reflect accurate details and information in each event invoice
• Facilitate client menu tasting from preparation, to serving, and updating client selections
• Reviewing each event invoice to ensure accuracy of planner timeline, menu selections, quantities, staffing, and to determine packing requirements
• Creating packing checklists to ensure each event is equipped with proper catering tools and equipment required for a successful event
• Performs other related duties as assigned

Qualifications

• A team player with excellent verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Excellent time management skills with a proven ability handle multiple projects to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Great problem-solving skills with the ability to work independently
• Punctual, comes to work on time and possess a good attitude.
• Ability to effectively use and maintain office equipment
• Experience using computers and electronic devices
• Proficient with Google & Microsoft Office Suite (Publisher, Excel, Word, Adobe) or related software.
• Have experience in catering, restaurant, a kitchen or event planning

Education and Experience

• High school diploma or equivalent required; Associate’s degree in office administration or related field preferred.
• Restaurant or Kitchen Experience
• At least two years of administrative and clerical experience required.

Physical Requirements

Prolonged periods sitting at a desk and working on a computer.

Must be able to lift up to 20 pounds at times.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Life insurance
• 401(k) matching
• Family Meal Tue-Thur

Pay: $23 an Hour, Non Exempt

Job Type: Fulltime

Schedule: 8 hour shift, 40 Hours a Week, 5 Days a week

Work location: On-site

Made by Meg is not just a catering company, but a practice in hospitality. We love our clients and have a deep respect for what they are trying to achieve with their event.