Office Admin & Operations Coordinator

Fish Window Cleaning; Billings (MT); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Paid time off

Vision insurance

401(k) matching

Company parties

Dental insurance

Free food & snacks

Job summary

Fish Window Cleaning / TTCL Services LLC in Billings, MT is looking for a motivated and organized Office Admin to join our growing team. This is a fantastic opportunity to be the backbone of a dynamic local business where your contributions are noticed and valued every single day.

This role involves answering calls, coordinating service appointments, maintaining records, processing invoices, and supporting daily operations.

Qualifications

• Prior experience in an administrative, receptionist, or office support role preferred.
• Strong communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite or similar software.
• Excellent organizational skills and ability to multitask in a fast-paced environment.
• Friendly, professional demeanor with a customer-first attitude.
• Basic bookkeeping or invoicing experience is a plus.
• Reliable, self-motivated, and able to work independently.

Responsibilities

• Answer and direct incoming calls, emails, and customer inquiries in a professional manner
• Schedule and coordinate service appointments and manage daily dispatching
• Maintain accurate customer records and data entry in office management systems
• Process invoices, payments, and assist with basic bookkeeping tasks
• Support management with administrative tasks, reporting, and office organization
• Communicate with field technicians to ensure smooth daily operations
• Handle customer follow-ups and assist with resolving service-related concerns

Skills

Communication skills

Microsoft Office proficiency

Multitasking

Organizational skills

Customer service-oriented

Tools

Microsoft Office Suite

Data entry

Job description

Fish Window Cleaning / TTCL Services LLC in Billings, MT is looking for a motivated and organized Office Admin to join our growing team. This is a fantastic opportunity to be the backbone of a dynamic local business where your contributions are noticed and valued every single day.

This role involves answering calls, coordinating service appointments, maintaining records, processing invoices, and supporting daily operations.