Office Admin (Huntsville, Texas)

Houston Circle of Hope Services, Inc.; Huntsville (TX); On-site; USD 35,000 - 45,000; Full time

Job summary

A community support organization is looking for an energetic Administrative Assistant to join their team in Huntsville, Texas. The successful candidate will support day-to-day operations, manage office activities, and facilitate communication with clients and referral sources. Responsibilities include greeting visitors, handling calls, maintaining confidentiality of medical records, and preparing various documents to ensure smooth administrative processes. This is a full-time position offering a dynamic work environment.

Qualifications

• Experience in administrative support roles.
• Comfortable interacting with leadership teams in fast-paced environments.
• Ability to maintain confidentiality of client records.

Responsibilities

• Provide necessary admin support to day-to-day operations.
• Greet visitors and respond to general inquiries.
• Receive and coordinate incoming calls.
• Maintain confidentiality of client medical records.
• Act as office liaison with referral sources and outside agencies.
• Prepare correspondence and documents as needed.
• Verify client insurance eligibility.
• Compile daily and weekly intake reports.

Skills

Office management

Client communication

Confidentiality compliance

Document preparation

Job description

About the Job

Circle of Hope Services Huntsville is a client-centered organization that assists our clients in the community with gaining the skills and resources to “be their best self” and “live their best life”. We pride ourselves on giving the BEST services, structures and practices in partnership with the client, to give them more than just client satisfaction but an awesome client-centered experience.

Circle of Hope Services Huntsville is looking for an energetic and motivated Administrative Assistant to join our Circle Of Hope team. The successful candidate will have experience and comfort level with interacting with our leadership team in a fast-paced environment. This is a full-time position.

Responsibilities:

• Provide necessary admin support to day-to-day operations including: office management, maintaining HR files and medical records; processing incoming mail, creating and distributing documents.
• Greet visitors to the office and respond to general phone calls or forward to appropriate staff.
• Receive and coordinate all incoming calls, provide essential information to clients and referral sources that are appropriate for services.
• Maintain confidentiality of client medical records in accordance with state and federal laws, and insurance verification.
• Perform as office liaison, interfacing with referral sources, outside agencies, health professionals and field staff.
• Prepare correspondence, emails, thank-you letters, greeting cards, and other documents as needed in support of the organization.
• Verify Client Insurance Eligibility.
• Compile daily and weekly intake reports.