Office Admin/HR Operation

WeVision LLC; Irvine (CA); Hybrid; USD 65,000 - 90,000; Full time

Job summary

WeVision LLC, a California-based tech consulting and enterprise solutions company headquartered in Irvine, seeks a versatile hybrid professional for Executive Assistant, Office Administration, HR Operations, and Marketing Analyst duties. You will support leadership daily, manage office operations, drive HR processes, and analyze marketing initiatives.

The role offers exposure to diversified responsibilities, with growth opportunities across EA, HR, and marketing functions in a fast-paced

Qualifications

• Bachelor’s degree in HR, Business Administration, Administration, Communications or related fields
• Proficient in Microsoft Office (Excel, Word, PPT) for daily document & data work
• Strong multi-tasking and time management skills to handle EA, admin, and HR work in parallel
• Detail-oriented, highly confident, responsible, with great communication skills
• Self-motivated and naturally motivated to learn
• Quick learner with strong execution and adaptability

Responsibilities

• Manage leadership’s daily calendars, internal/external meetings and schedule arrangements to avoid conflicts
• Draft, organize and proofread executive business documents and correspondence
• Arrange business trip itineraries and follow up on reimbursement paperwork
• Oversee daily office operations and supply inventory management
• Support full-cycle recruitment, onboarding and HR data maintenance
• Respond to employee HR policy & process inquiries and coordinate immigration document handling

Skills

Microsoft Office proficiency

Communication skills

Multi-tasking

Time management

Self-motivation

Adaptability

Education

Bachelor’s degree in HR/Business Administration/Administration/Communications

Tools

CRM tools

Google Adwords

Marketing analytics tools

Job description

WeVision LLCis a US-based fast-growing tech consulting and enterprise solutions company headquartered in Irvine, California. We specialize in cloud consulting, big data engineering, data analytics, and end-to-end technical & operational business solutions. We partner with top-tier enterprises to deliver scalable tech services, professional talent sourcing, and streamlined operational support that drive business innovation and digital transformation.

Job Overview

This versatile hybrid role combines Executive Assistant, Office Administration, HR Operations, and Marketing Analyst. You will be the core operational backbone of the company, supporting leadership daily office management, full-cycle HR work, and employee immigration case processing. Perfect for candidates who love diversified responsibilities and want comprehensive skill growth.

Key Responsibilities

• Manage leadership’s daily calendars, internal/external meetings and schedule arrangements to avoid conflicts
• Draft, organize and proofread executive business documents and correspondence
• Arrange business trip itineraries and follow up on reimbursement paperwork
• Track assigned executive tasks, update progress and ensure timely delivery

2. Office Administration

• Oversee daily office operations, supply inventory management and restock arrangements
• Handle visitor reception, courier management, meeting room arrangement and office maintenance
• Maintain standardized physical & digital document filing and archiving
• Support company team building and internal activity coordination

3. HR Daily Operations

• Support full-cycle recruitment: candidate communication, interview scheduling, feedback collection and data updating
• Manage new hire onboarding/offboarding, employee file sorting and HR data maintenance
• Respond to employee and candidate daily HR policy & process inquiries
• Coordinate with finance team for document sorting and attendance reconciliation
• Resolve daily third-party system access and account issues
• Assist HR with employee immigration document collection, sorting and material compilation
• Follow up application progress with clients and update case status regularly
• Answer employee immigration procedure consultations and maintain confidential case records

Requirements

• Bachelor’s degree in HR, Business Administration, Administration, Communications or related fields
• Proficient in Microsoft Office (Excel, Word, PPT) for daily document & data work
• Strong multi-tasking and time management skills to handle EA, admin, and HR work in parallel
• Detail-oriented, highly confident, responsible, with great communication skills
• Self-motivated and naturally motivated to learn
• Quick learner with strong execution and adaptability

Requirements

• Bachelor’s degree in HR, Business Administration, Administration, Communications or related fields
• Proficient in Microsoft Office (Excel, Word, PPT) for daily document & data work
• Strong multi-tasking and time management skills to handle EA, admin, and HR work in parallel
• Detail-oriented, highly confident, responsible, with great communication skills
• Self-motivated and naturally motivated to learn
• Quick learner with strong execution and adaptability

Preferred

• 1+ year relevant experience in EA, HR admin, office operation or immigration document coordination
• Familiar with enterprise HR and admin workflows
• Experience working with digital marketing and/or advertising campaigns
• Familiarity with marketing computer software and online applications (e.g. CRM tools, Online analytics and Google Adwords)

Nice-To-Have

• Experience inend-to-end creating, execution, and operations of marketing campaigns and digital content creation