HR Administrator

Ultimate Staffing; San Clemente (CA); On-site; USD 52,000 - 70,000; Full time

Job summary

Ultimate Staffing is seeking an HR Administrator to support our HR operations in San Clemente, CA. With 2-3 years of hands-on HR experience, you will manage onboarding, employee records, and compliance while assisting department managers and driving an engaging workplace culture.

The role emphasizes detail-oriented execution, cross-functional collaboration, and a proactive approach to utilizing AI tools (e.g., Claude or ChatGPT) to streamline communications and data organization.

Qualifications

• Bachelor's degree required in HR, business, or related field.
• 2-3 years of hands-on HR experience in an admin/support role.
• Experience using AI platforms to draft communications or brainstorm culture initiatives is a plus.
• Proficient with HRIS, time-tracking software, Excel, and Outlook.
• Strong written and verbal communication; ability to handle confidential data.

Responsibilities

• Onboarding & Employee Lifecycle: Facilitate onboarding and ensure compliance docs and system access.
• Employee Record Keeping & Compliance: Maintain accurate files in HRIS with data integrity.
• Employment Verifications & Inquiries: Process verification requests and respond to inquiries.
• Office Management & Administration: Oversee daily office operations and maintain a welcoming workplace.
• Managerial Support: Assist managers with scheduling, policy interpretation, and workflows.
• Team Events & Culture: Plan and execute team-building events and milestones.
• Special HR Projects: Support HR leadership with policy rollouts, audits, and performance initiatives.

Skills

Communication

Discretion

Attention to detail

HR experience

AI tools familiarity

Education

Bachelor's degree in HR/Business

Tools

HRIS

Time-tracking

MS Office

Job description

We are seeking a HR Administrator with 2-3 years of hands-on HR experience to join our growing team. In this role, you will serve as the operational backbone of our Human Resources department, managing core HR workflows, supporting department managers, and shaping our workplace culture.

The ideal candidate brings a blend of foundational HR experience and a forward-thinking mindset. If you are highly attentive to detail, love streamlining processes, and are excited about leveraging AI tools to improve efficiency, we want to hear from you!

Responsibilities:

• Onboarding & Employee Lifecycle: Facilitate a seamless onboarding experience for new hires, ensuring all compliance documentation, system access, and introductory schedules are perfectly executed.


• Employee Record Keeping & Compliance: Maintain accurate, up-to-date, and legally compliant physical and digital personnel files within our HRIS, keeping data integrity at the forefront.


• Employment Verifications & Inquiries: Promptly and professionally process all external employment verification requests and serve as a reliable first point of contact for everyday employee inquiries.


• Office Management & Administration: Oversee daily general office operations, manage supplies, handle incoming mail, and maintain an organized, welcoming workplace environment.


• Managerial Support: Partner with department managers to assist with scheduling, basic policy interpretation, and administrative workflows that keep their teams running smoothly.


• Team Events & Culture: Take the lead on planning, coordinating, and executing team-building events, celebrations, and company milestones to foster an engaging workplace culture.


• Special HR Projects: Actively assist the HR leadership team with ad-hoc projects, including policy rollouts, research, audits, and performance management initiatives.

Qualifications:

• Education: Bachelor's Degree in Human Resources, Business Administration, or a closely related field required.


• Experience: 2-3 years of hands-on HR experience in an administrative or collaborative support role.


• Tech-Savviness (A Plus): Direct experience utilizing AI platforms like Claude or ChatGPT to streamline drafting communications, brainstorming culture initiatives, or organizing data is highly preferred.


• Software Skills: Proficiency with standard HRIS platforms, time-tracking software, and Microsoft Office Suite (particularly Excel and Outlook).


• Communication: Exceptional verbal and written communication skills with the ability to rewrite complex ideas into clear, accessible information.


• Discretion: Proved ability to handle sensitive, confidential candidate and employee data with the highest level of professional ethics.