Operations Executive

Qburst Co; Chantilly, Northern (VA, KY); Hybrid; USD 50,000 - 70,000; Full time

Job summary

Qburst Co is seeking an Operations/HR Coordinator to lead onboarding, compliance, and daily office operations at our Chantilly, VA location. You will coordinate benefits enrollment, IT equipment, and employment verification while maintaining accurate records and assisting with audits.

The role requires strong organizational skills, the ability to manage travel arrangements, and effective cross-functional communication with employees, vendors, and IT teams.

Qualifications

• 3 to 7 years of experience in operations, HR coordination, office administration, or workforce operations roles.
• Experience supporting employee onboarding and compliance-related processes in a corporate environment
• Strong organizational and documentation management skills with high attention to detail
• Ability to coordinate with multiple stakeholders including employees, vendors, and external partners
• Experience managing travel coordination and office administration activities is preferred
• Ability to handle confidential employee information with professionalism and discretion
• Strong communication, multitasking, and problem-solving skills

Responsibilities

• Manage end-to-end employee onboarding activities including employment eligibility verification, benefits enrollment and IT equipment coordination
• Maintain employee records and ensure compliance with applicable employment and regulatory requirements
• Track key legal documentation timelines and support renewal and compliance processes as required
• Serve as a point of contact for employees regarding onboarding, operational policies, travel, and documentation-related queries
• Coordinate domestic travel arrangements including bookings, schedule changes, and expense reconciliation
• Oversee day-to-day office operations including facilities management, access control, asset management and infrastructure support
• Work closely with IT and administrative teams to ensure smooth workplace operations across office locations
• Support workplace safety and operational compliance aligned with federal and state regulations
• Maintain accurate documentation and support internal audits and compliance reviews as needed
• There'll be ad-hoc tasks that need to be worked on as and when needed

Skills

Onboarding coordination

Regulatory compliance

Documentation management

Stakeholder coordination

Office operations

Job description

Responsibilities

• Manage end-to-end employee onboarding activities including employment eligibility verification, benefits enrollment and IT equipment coordination
• Maintain employee records and ensure compliance with applicable employment and regulatory requirements
• Track key legal documentation timelines and support renewal and compliance processes as required
• Serve as a point of contact for employees regarding onboarding, operational policies, travel, and documentation-related queries
• Coordinate domestic travel arrangements including bookings, schedule changes, and expense reconciliation
• Oversee day-to-day office operations including facilities management, access control, asset management and infrastructure support
• Work closely with IT and administrative teams to ensure smooth workplace operations across office locations
• Support workplace safety and operational compliance aligned with federal and state regulations
• Maintain accurate documentation and support internal audits and compliance reviews as needed
• There'll be ad-hoc tasks that need to be worked on as and when needed

Requirements

• 3 to 7 years of experience in operations, HR coordination, office administration, or workforce operations roles
• Experience supporting employee onboarding and compliance-related processes in a corporate environment
• Strong organizational and documentation management skills with high attention to detail
• Ability to coordinate with multiple stakeholders including employees, vendors, and external partners
• Experience managing travel coordination and office administration activities is preferred
• Ability to handle confidential employee information with professionalism and discretion
• Strong communication, multitasking, and problem-solving skills