Executive & Human Resources Administrator

Millennium; Beachwood (OH); Hybrid; USD 52,000 - 76,000; Full time

Job summary

Millennium is seeking an Executive & Human Resources Administrator to provide hybrid support to top executives and the HR team. The role requires strong organization, discretion, and the ability to manage multiple priorities while delivering professional service in a growing company.

Key duties include executive calendar management, travel arrangements, HR documentation, onboarding, recruiting support, and coordinating company events.

Qualifications

• High school diploma or equivalent is required.
• Strong organizational and time-management skills to handle multiple priorities.
• Excellent written and verbal communication skills.
• Professional demeanor with strong interpersonal and customer-service skills.
• Strong attention to detail and accuracy; maintain confidentiality.

Responsibilities

• Provide executive administrative support to leadership.
• Coordinate calendars, meetings, and conference calls; prepare agendas and materials.
• Arrange travel and related documentation; manage expense reports and invoices.
• Maintain confidential employee records and HR documentation.
• Support recruiting with interview scheduling and candidate communications.
• Assist with onboarding, orientation materials, and new-hire files.
• Support HR projects and company communications; coordinate events and recognition activities.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Interpersonal skills

Customer-service skills

Discretion and confidentiality

Education

High school diploma or equivalent

Associate's or bachelor's degree in HR/Business

Tools

Microsoft Office

Paycom

Acumatica

Outlook/Word/Excel/PowerPoint/Teams

Job description

The Executive & Human Resources Administrator is a dynamic hybrid position that provides support to key executives and the human resources team. This role requires a highly organized, adaptable, and service-oriented professional who can effectively support key executives while contributing to the execution of HR programs and employee services. This position demands strong interpersonal skills, discretion, initiative, and the ability to manage competing priorities while fostering a positive and productive workplace experience in a fast-paced environment of our growing company.

The Executive & Human Resources Administrator is a dynamic hybrid position that provides support to key executives and the human resources team. This role requires a highly organized, adaptable, and service-oriented professional who can effectively support key executives while contributing to the execution of HR programs and employee services. This position demands strong interpersonal skills, discretion, initiative, and the ability to manage competing priorities while fostering a positive and productive workplace experience in a fast-paced environment of our growing company.

Key Responsibilities (including But Not Limited To)

• Executive Administrative Support
• Provide administrative support to executive leadership
• Coordinate calendars, meetings, appointments, and conference calls
• Schedule meetings and assist with meeting preparation, including agendas, materials, conference rooms, and refreshments when appropriate
• Prepare and format correspondence, presentations, reports, spreadsheets, and other business documents
• Assist with travel arrangements, itineraries, reservations, and related documentation
• Assist with expense reports, invoices, receipts, and other administrative records
• Coordinate internal and external meetings and company events as requested
• Handle confidential and sensitive business information with professionalism and discretion
• Anticipate administrative needs and proactively assist executives with scheduling, organization, and follow-up
• Perform additional administrative duties and special projects as assigned
• Human Resources Administration
• Provide general administrative support to the Human Resources department
• Assist with new-hire onboarding activities, including preparation of new-hire documentation, orientation materials, and employee files
• Assist with maintaining accurate and confidential employee records and HR documentation
• Support recruiting activities by scheduling interviews, communicating with candidates, preparing interview materials, and coordinating pre-employment activities
• Support employee events, meetings, recognition activities, and company communications
• Assist with HR projects and other administrative functions as needed
• Maintain confidentiality of employee, applicant, payroll, benefit, and other sensitive information

Qualifications

What we need you to have:

• High school diploma or equivalent required
• Strong organizational and time-management skills with the ability to manage multiple priorities
• Excellent written and verbal communication skills
• Professional demeanor with strong interpersonal and customer-service skills
• Strong attention to detail and accuracy.
• Ability to work independently while also contributing effectively as part of a team
• Ability to exercise sound judgment and maintain confidentiality
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams
• Ability to learn HRIS, applicant tracking, and other business systems as needed

What We’d Love You To Have

• Associate's or bachelor's degree in Human Resources, Business Administration, or a related field preferred
• Previous experience in an administrative, HR support, receptionist, office coordination, or executive support role preferred
• Experience with Paycom and/or Acumatica

Additional Information

• Travel Requirements – 5 - 10% travel
• Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa currently