Office Admin Assistant

Vaco by Highspring; Orlando (FL); On-site; USD 27,552; Full time

Job summary

A leading staffing agency in Orlando, FL is looking for an Administrative Assistant to provide comprehensive administrative support. The role involves tasks such as scheduling meetings, assisting in lease administration, and maintaining tenant records. Candidates should have strong communication and organizational skills. This entry-level position offers a pay rate of $20/hour and is fully on-site, with a contract that has the potential for hire.

Qualifications

• Full administrative support including phone support, typing, and filing.
• Experience in scheduling meetings and events.
• Knowledge of lease administration activities and reporting.

Responsibilities

• Provide full administrative support including phone support and typing.
• Schedule and coordinate meetings and special events.
• Assist in lease administration activities.

Skills

Strong typing skills

Attention to detail

Time management

Communication skills

Job description

This range is provided by Vaco by Highspring. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$20.00/hr - $20.00/hr

Direct message the job poster from Vaco by Highspring

Production Clerks or Administrative professionals, is it time to take that next big career step? Let Vaco serve as your advocate in presenting you to our top clients who are looking for Administrative Assistants. Our recruiting staff gives you an advantage over your competition by promoting your strengths and assets directly to hiring managers while helping you to be more prepared for your interviews.

• Provide full administrative support including phone support, typing, reports, filing and distribution of correspondence.
• Schedule and coordinate meetings/special events as requested.
• Assist in lease administration activities including lease set up, administer lease changes, generate reports, etc.
• Prepare and coordinate bid proposals and service contracts and approved invoices.
• Maintain lease and property files.
• Track and file HVAC contracts and insurance certificates. Maintain follow-up system for expiration.
• Assist with monthly and quarterly management reports as well as annual budget preparation.
• Transcribe contracts, leases, proposals, addendums, side letters, exhibits, correspondence, etc.
• Prepare financial spreadsheets.
• Order and maintain adequate stock of office supplies.
• Greet tenants, prospective tenants, vendors, and guest.
• Notify participants of meetings, and their responsibilities and any changes in plans or schedules.
• Order tenant door plaques and directory strips; maintain property signage.
• Prepare and distribute tenant move-in packages; order tenant gifts as needed.
• Maintain parking/building access card records.
• Maintain tenant contact, vendor contact list, and insurance information.
• Promote and foster positive relationships with tenants and owners.
• Additional duties assigned by the Property Manager

Schedule: M-F 8-5pm (fully on-site)

Location: Orlando, FL

Pay: $20/hr

Contract with potential for hire

Seniority level

Entry level

Employment type

Contract

Job function

Administrative