Commercial Property Administrator

Insight Global; Seattle (WA); On-site; USD 41,328 - 48,216; Full time

Benefits offered by this job

Medical insurance

Vision insurance

401(k)

Job summary

A property management firm in Seattle is seeking a Commercial Property Administrator to ensure smooth day-to-day operations. Responsibilities include managing front desk operations, coordinating work orders, handling lease administration, and liaising with vendors. The ideal candidate should have strong organizational skills, excellent communication abilities, and a proactive approach. Benefits include medical insurance, vision insurance, and a 401(k) plan. This position offers a pay range of $30.00 to $35.00 per hour.

Qualifications

• Previous experience in property management, real estate administration, or commercial facilities preferred.
• Strong customer service and communication skills.
• Proficiency in Microsoft Office Suite and property management software.
• Ability to multi-task and prioritize in a fast-paced environment.

Responsibilities

• Greet visitors and manage incoming calls professionally.
• Create, track, and close work orders in the property management system.
• Assist with lease documentation, renewals, and compliance tracking.
• Schedule and oversee maintenance activities with internal staff and subcontractors.

Skills

Customer service skills

Communication skills

Organizational skills

Multi-tasking

Tools

Microsoft Office Suite

Property management software

Job description

Commercial Property Administrator

This role serves as the front desk point of contact, ensuring smooth day-to-day operations for our commercial property portfolio. The ideal candidate will have strong organizational skills, excellent communication abilities, and a proactive approach to problem-solving.

Key Responsibilities

• Front Desk Management: Greet visitors and manage incoming calls professionally. Serve as the first point of contact for tenants and vendors.
• Work Order Coordination: Create, track, and close work orders in the property management system. Ensure timely resolution of maintenance requests.
• Lease Administration: Assist with lease documentation, renewals, and compliance tracking. Maintain accurate tenant records and files.
• Maintenance Coordination: Schedule and oversee maintenance activities with internal staff and subcontractors/vendors. Monitor service quality and ensure adherence to timelines.
• Vendor & Contractor Liaison: Communicate with external vendors for quotes, scheduling, and service delivery. Verify invoices and assist with payment processing.

Required Skills and Experience

• Previous experience in property management, real estate administration, or commercial facilities preferred.
• Strong customer service and communication skills.
• Proficiency in Microsoft Office Suite and property management software.
• Ability to multi-task and prioritize in a fast-paced environment.

Base Pay Range

$30.00/hr - $35.00/hr

Seniority Level

Associate

Employment Type

Other

Job Function

Administrative

Industries

Office Administration

Benefits

• Medical insurance
• Vision insurance
• 401(k)