Office Admin

Insight Global; Virginia; On-site; USD 48,000 - 64,000; Full time

Job summary

Insight Global in Virginia is seeking an organized Office Administrator to support project teams in a construction environment. You will collect and analyze data, manage purchasing, payroll, and vendor setup, and ensure accurate job costing.

The role requires 3–5 years admin experience, proficiency with Excel and Google Suite, and strong attention to detail. Bilingual is a plus; candidates must communicate effectively under deadline-driven workloads.

Qualifications

• Must have strong skills in Microsoft Excel and Google Suite.
• Accounting experience and attention to detail are essential.
• Experience in a construction office is highly desirable.
• 3-5 years of admin experience required.

Responsibilities

• Collect and analyze data using Microsoft Excel and Google Suite.
• Research and compile data.
• Material inventory reconciliation (weekly/monthly).
• Process purchase orders and accounts payable; cover vendor setup and job costing.
• Handle payroll and equipment administration.
• Filing, invoicing, and AR as needed.
• Ensure accurate job costing and related admin tasks.

Skills

Excel

Google Suite

Accounting

Detail oriented

Construction office

Miss Utility

Multitasking

Communication

Admin exp

Tools

Microsoft Excel

Google Suite

Job description

Job Description

Day to day:

• Collecting and analyzing data using Microsoft Excel and Google Suite
• Researching and compiling data
• Material Inventory Reconciliation (Weekly/Monthly tracking)
• Purchase Orders & Accounts Payable. Full cycle A/P understanding is preferred. This position is responsible for taking calls from all field employees requesting to purchase goods and services. Issuance of Purchase Orders, verifying delivery or receipt of product/service, reconciling statements/invoices for payment authorization and accurate job costing, researching and setting up vendors locally and out of state for goods and services.
• Payroll & Equipment
• Filing
• Invoicing
• Ensure accurate job costing
• Accounts Receivable as neededOther office duties as assigned

Skills and Requirements

Must haves:- The ideal candidate for this position will have excellent skills in Microsoft and Google Suite, accounting, be detail oriented, and familiar with construction. Experience working in a construction office and with Miss Utility is highly desirable.- This position requires someone who works well with multiple deadline driven responsibilities, ability to multitask and communicate effectively on workload and changing priorities. Accuracy and attention to detail are a must.- 3-5 years of admin experience

• In a construction space would be idealBilingual is preferred

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to [e-mail].