Admin, Accounts Payable

Confidential Company; Emerson (GA); On-site; USD 65,000 - 98,000; Full time

Benefits offered by this job

Health insurance

Relocation assistance

Job summary

Confidential Company in Emerson, GA is seeking a full-time Administrative Assistant to support the accounting department. The role involves answering calls, filing, data entry, accounts payable processing, and assisting with cash flow statements and budgets.

Strong Excel skills and confidentiality are essential, with construction experience a plus. The position is in-person with relocation assistance available.

Qualifications

• High School Diploma or GED required.
• Experience in construction environment is a plus.
• Strict focus on compliance and maintaining confidentiality.
• Demonstrated success with managing several projects and priorities simultaneously.
• Excel experience.
• Must be able to pass a drug test and background screening.
• Works well with other employees and is a team player with a positive attitude.

Responsibilities

• Answer telephones, take messages, or transfer calls to appropriate individuals.
• Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents.
• Review submitted information for completion, correctness and transferring data into system.
• Process accounts payable and review, code invoices for payment.
• Reconcile vendor statements and enter into accounting system to general ledger accounts.
• Maintain Excel spreadsheets and supporting documentation.
• Assist with preparation of documents needed to create cash flow statements and budgets.
• Filing and Permits/Inspections tasks as needed.

Education

High School Diploma/GED

Tools

Excel

Job description

Summary

The employee shall be responsible for general administrative and office support activities to the accounting department. The employee will work closely with the Accounting Department, Controller, and Project Management team. This is a full-time position. Responsibilities include but are not limited to:

• Answer telephones, take messages, or transfer calls to appropriate individuals.
• Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents.
• Review submitted information for completion, correctness and transferring data into system.
• Request necessary information in order to process vendor invoice
• Assist with preparation of documents needed to create monthly, quarterly and annual cash flow statements and budgets.
• Proactively maintain and improve accounting processes and asset tracking.
• Complete other duties and special projects as assigned by management.
• Process accounts payable
• Review, sort, code invoices and set invoices up for payment
• Reconcile vendor statements and enter in accounting system to general ledger accounts
• Ability to calculate figures and amounts such as discounts, commissions, percentages
• Reconcile, audit and process all company credit cards
• Review, sort, code invoices and set invoices up for payment
• Ability to calculate figures and amounts such as discounts, commissions, percentages
• Maintaining excel spreadsheets
• Permits/Inspections
• Filing
• Excellent verbal, listening and written communication skills
• Willingness to cross-train within the accounting department
• Maintain Contracts/Change Orders
• Process employee expense reports

Minimum Qualifications

• High School Diploma/GED required.
• Experience in construction environment is a plus.
• A strict focus on compliance and maintaining confidentiality.
• Demonstrated success with managing several projects and priorities simultaneously.
• Excel experience
• Must be able to pass a drug test and background screening
• Works well with other employees and is a team player with a positive attitude

Competencies:

• Ability to multi-task.
• Strong attention to detail.
• Excellent written and verbal communication skills.
• Knowledge of principles and processes

Job Type

Full-time

Pay

$65,000.00 - $98,000.00 per year

Benefits

• Health insurance
• Relocation assistance

Physical Setting

• Office

Work Location: In person