Office & Accounting Coordinator | QuickBooks Online

Grant-Shannon Staffing; Minneapolis (MN); On-site; USD 61,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Paid holidays

Paid time off

Retirement plan eligibility

Employer-paid leave-related insurance

Job summary

Grant-Shannon Staffing seeks an organized, personable Office & Accounting Coordinator for a growing professional services client in Minneapolis. This in-office, hands-on role blends daily office operations with bookkeeping duties, including accounts payable/receivable and QuickBooks Online.

You will support leadership, assist with payroll processing, reconcile bank/credit card activity, and help prepare monthly financial reports and accrual schedules.

Qualifications

• Hands-on accrual accounting experience required.
• Experience with accounts payable and accounts receivable.
• 3+ years in office coordination, bookkeeping, or related roles.
• Proficiency with Microsoft Office (Outlook, Excel).
• Strong organization, initiative, and communication.

Responsibilities

• Coordinate day-to-day office operations and keep the office organized.
• Greet visitors and communicate professionally with clients, vendors, and team members.
• Coordinate meetings, lunches, and occasional company events.
• Maintain organized files and assist with general administrative needs.
• Manage accounts payable and accounts receivable.
• Process invoices, payments, reimbursements, and credit card transactions.
• Perform bank and credit card reconciliations.
• Assist with bi-weekly payroll processing.
• Maintain accurate financial records in QuickBooks Online.
• Assist with cash-flow tracking and monthly financial reporting.
• Maintain schedules for deferred revenue, prepaid expenses, and accrual-related items.
• Assist with budgeting, 1099 preparation, and other accounting-related responsibilities.
• Provide administrative and financial support to company leadership.

Skills

Accrual accounting

QuickBooks Online

Excel

Strong organizational skills

Education

Bachelor's degree in accounting/finance/business

Tools

ADP

Microsoft Office

Job description

Grant-Shannon Staffing seeks an organized, personable Office & Accounting Coordinator for a growing professional services client in Minneapolis. This in-office, hands-on role blends daily office operations with bookkeeping duties, including accounts payable/receivable and QuickBooks Online.

You will support leadership, assist with payroll processing, reconcile bank/credit card activity, and help prepare monthly financial reports and accrual schedules.