Ocean Import Coordinator

The Everest Search Group; Los Angeles (CA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Paid time off

401(k) with company match

Job summary

The Everest Search Group invites applications for an Ocean Import Coordinator to manage shipments from foreign origins to final destinations. You will audit arrival documentation and coordinate hand-offs to our customs brokerage partner to minimize port delays.

Ideal candidates have 2–4 years in ocean import operations, strong data accuracy, and proficiency with logistics software, plus solid communication with internal teams and external partners.

Qualifications

• 2–4 years of hands-on ocean import operations experience.
• Deep understanding of international shipping documents.
• Proficient with logistics management software; CargoWise a major plus.
• Knowledge of Incoterms, ocean carrier structures, port operations, and transit milestones.
• Excellent written and verbal communication skills.

Responsibilities

• Oversee A-to-Z ocean import shipments from origin to destination, ensuring milestones and data accuracy.
• Prepare and hand over complete document packets (Bills of Lading, Invoices, Packing Lists) to brokerage partner quickly.
• Coordinate with overseas agents, carriers, drayage truckers and brokers for smooth cargo clearance and delivery.
• Proactively troubleshoot delays, port congestion, customs holds, or exams, updating clients with solutions.
• Audit carrier invoices, approve freight charges, manage demurrage/detention, and issue timely client billing.

Skills

Ocean imports

Incoterms

Communication

Logistics software

Tools

CargoWise

Job description

We are seeking a sharp, detail-oriented Ocean Import Coordinator to join our freight forwarding team. In this role, you will manage ocean freight shipments from foreign origins to their final destination. Because we partner with an external customs broker, a critical part of your job will be auditing arrival documentation and ensuring flawless hand-offs to our brokerage partner to minimize port delays. If you thrive in a fast-paced environment and love keeping global supply chains moving smoothly, we want to hear from you.

Responsibilities include:

• A-to-Z Shipment Management: Monitor Ocean import shipments from origin to destination, ensuring all milestones are met and tracking data is accurate.
• Brokerage Liaison: Prepare, organize, and turn over complete document packets (Bills of Lading, Commercial Invoices, Packing Lists) to our customs brokerage partner in a timely manner.
• Partner Coordination: Act as the main point of contact between overseas agents, ocean carriers, drayage truckers, and our customs broker to ensure seamless cargo clearance and delivery.
• Exception Handling: Proactively troubleshoot shipment delays, port congestion, customs hold, or container exams, keeping clients updated with solutions.
• Financial Management: Profitably manage financial tasks, including auditing carrier invoices, approving freight charges, managing accessorial risk (demurrage/detention), and issuing timely billing to clients.

Requirements

• Experience: 2 to 4 years of hands‑on experience in ocean import operations within a freight forwarding or NVOCC environment.
• Documentation Expertise: Deep understanding of international shipping documents and a keen eye for spotting missing or inaccurate data before it hits the broker.
• Logistics Tech‑Savvy: Strong proficiency with logistics management software (experience with CargoWise is a major plus) and standard office suites.
• Industry Knowledge: Solid grasp of Incoterms, ocean carrier structures, port operations, and standard transit milestones.
• Communication & Hustle: Excellent written and verbal communication skills. You know how to collaborate effectively with both internal teams and external partners.

COMPENSATION

• Competitive salary ($55,000 - $75,000) with performance incentives.
• Comprehensive health, dental, and vision insurance.
• 401(k) with company match after 1 year.
• Generous Paid Time Off (PTO) and paid holidays.
• Opportunities for professional growth and continuing education in international trade