Observatory Admin & Operations Associate

The University of Texas at Austin; Town of Texas (WI); On-site; USD 46,000 - 58,000; Full time

Benefits offered by this job

Health benefits

Vision insurance

Dental insurance

Life insurance

Disability insurance

Paid vacation

Sick leave

Paid holidays

TRS retirement plan

403(b) tax-sheltered annuity

457(b) deferred compensation

Flexible spending account

Job summary

The University of Texas at Austin's McDonald Observatory seeks an Administrative Associate to provide high‑level administrative support for West Texas operations. You will work with the Superintendent's office and the Austin Business Office to manage calendars, documents, travel, and notary services, while maintaining strict confidentiality.

This role includes financial tasks, such as processing vouchers, invoices, ProCard reconciliations, petty cash, and monthly reports.

Qualifications

• Requires high school diploma or GED with 5+ years clerical experience or 1 year at Administrative Assistant level with a Bachelor's.
• Proficiency with Microsoft Office; especially Excel and Word.
• Strong written and oral communication; detail oriented and organized.

Responsibilities

• Provide administrative support to the Superintendent and office staff; manage calendars, mail, shipping, and notary services.
• Handle financial tasks: vouchers, deposits, ProCard reconciliations, petty cash, and monthly reports.
• Ensure compliance with University policies and coordinate with the Austin Business Office.

Skills

MS Office Suite

Interpersonal skills

Problem solving

Independent work

Time management

Education

High school diploma or GED

Bachelor's degree or 5+ years clerical exp.

Tools

UT mainframe

Workday

UT web apps

Job description

The University of Texas at Austin's McDonald Observatory seeks an Administrative Associate to provide high‑level administrative support for West Texas operations. You will work with the Superintendent's office and the Austin Business Office to manage calendars, documents, travel, and notary services, while maintaining strict confidentiality.

This role includes financial tasks, such as processing vouchers, invoices, ProCard reconciliations, petty cash, and monthly reports.