Observatory Administrative Specialist

University of Texas; Town of Texas (WI); Hybrid; USD 38,000 - 46,000; Full time

Benefits offered by this job

Health benefits

Paid time off

Retirement plan

Flexible spending account

Job summary

McDonald Observatory seeks an Administrative Associate to provide essential administrative support for its West Texas operations. You will assist with scheduling, travel, mailing, and event logistics while maintaining confidential and professional interactions with staff and the public.

The role emphasizes accuracy, problem solving, and independent initiative, with responsibilities spanning finances, document preparation, and coordination with the Austin Business Office to ensure compliance and

Qualifications

• High school diploma or GED with at least five years of clerical experience, or one year as Administrative Assistant plus a Bachelor's degree.
• Proficiency in Microsoft Office Suite; strong Excel and Word skills.
• Excellent written and verbal communication; ability to proofread and produce accurate documentation.
• Ability to work independently and in teams; strong organizational and multitasking abilities.

Responsibilities

• Provide administrative support to the Superintendent and West Texas staff.
• Manage calendars, travel arrangements, shipping/receiving, and correspondence; prepare event staffing as needed.
• Process payments, track ProCard logs, reconcile accounts, and maintain financial records.
• Ensure compliance with UT policies; coordinate with the Austin Business Office as appropriate.

Skills

Microsoft Office

Excel

Word

Interpersonal skills

Communication

Problem solving

Attention to detail

Teamwork

Education

High school diploma/GED

Five years clerical experience

Bachelor's degree preferred

Tools

UT mainframe

Workday

UT web applications

Job description

McDonald Observatory seeks an Administrative Associate to provide essential administrative support for its West Texas operations. You will assist with scheduling, travel, mailing, and event logistics while maintaining confidential and professional interactions with staff and the public.

The role emphasizes accuracy, problem solving, and independent initiative, with responsibilities spanning finances, document preparation, and coordination with the Austin Business Office to ensure compliance and