Astronomy Program Travel Coordinator

University of Texas; Austin, Northern (TX, KY); On-site; USD 50,000 - 70,000; Full time

Job summary

University of Texas is seeking a Travel and Entertainment Specialist for the McDonald Observatory. The role coordinates staff travel, entertainment requests, and related payments from UT departments. You will verify funding, arrange logistics, and ensure policy compliance across university procedures.

The position supports the business office with accounts payable, purchasing, and reporting, requiring strong communication and analytical skills in a high-volume environment.

Qualifications

• High school graduation or GED required.
• Experience with Microsoft Office; strong Excel and Word skills.
• Familiarity with travel and entertainment policies or ability to learn quickly.
• Strong interpersonal and problem-solving skills, with customer-service excellence.

Responsibilities

• Process travel authorizations and arrange travel, ensuring approvals and policy compliance.
• Prepare and process travel reimbursements and vendor payments.
• Review and process entertainment requests and related reimbursements.
• Provide business office support including accounts payable and purchasing tasks.
• Maintain compliance with policies and reporting for travel and entertainment.

Skills

Customer-service

Communication

Teamwork

Attention to detail

Education

High school diploma or GED

Bachelor’s degree (preferred)

Tools

Microsoft Excel

Microsoft Word

Concur Travel

UT mainframe

UT request system

Job description

University of Texas is seeking a Travel and Entertainment Specialist for the McDonald Observatory. The role coordinates staff travel, entertainment requests, and related payments from UT departments. You will verify funding, arrange logistics, and ensure policy compliance across university procedures.

The position supports the business office with accounts payable, purchasing, and reporting, requiring strong communication and analytical skills in a high-volume environment.