Observatory Administrative Associate

University of Texas at Austin; Fort Davis (TX); On-site; USD 46,000 - 64,000; Full time

Job summary

University of Texas at Austin is seeking an Administrative Associate for McDonald Observatory, located west of Fort Davis, TX. The role supports the Superintendent and West Texas operations, coordinating calendars, travel, documents, and events.

The position requires strong Excel/Word skills, attention to detail, and the ability to work with internal departments and external partners. Benefits include UT Austin's comprehensive programs.

Qualifications

• High school graduation or GED with at least five years of clerical experience, or one year as Administrative Assistant with a Bachelor's Degree.
• Proficient in Microsoft Office Suite; intermediate Excel and Word skills.
• Excellent written and oral communication; strong proofreading.
• Ability to work independently and as part of a team.
• Ability to manage multiple tasks and meet deadlines.
• Experience with driving and maintaining confidentiality.

Responsibilities

• Administrative and clerical support for the Superintendent and office staff; manage calendars, shipments, mail, and notary services.
• Financial tasks: processing vouchers, deposits, ProCard logs, and monthly accounting reports.
• Ensure compliance with UT policies; coordinate with Austin Business Office.

Skills

Microsoft Excel

Microsoft Word

Communication

Organization

Problem-solving

Teamwork

Education

High school diploma or GED

Bachelor's degree (preferred)

Tools

UT mainframe

Workday

UT web applications

Job description

University of Texas at Austin is seeking an Administrative Associate for McDonald Observatory, located west of Fort Davis, TX. The role supports the Superintendent and West Texas operations, coordinating calendars, travel, documents, and events.

The position requires strong Excel/Word skills, attention to detail, and the ability to work with internal departments and external partners. Benefits include UT Austin's comprehensive programs.