Observatory Administrative & Finance Coordinator

University of Texas at Austin; Town of Texas (WI); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Health benefits

Vision, dental, life insurance

Job summary

University of Texas at Austin is seeking an Administrative Associate for McDonald Observatory. The role provides essential administrative support to the West Texas operations and collaborates with the Austin Business Office.

Responsibilities include calendar management, document processing, travel coordination, and financial duties such as vouchers and reconciliations. Strong MS Office skills and excellent communication are required.

Qualifications

• High school diploma or GED and at least five years of clerical experience or one year at Administrative Assistant level with a Bachelor’s Degree.
• Experience with Microsoft Office suite, including intermediate Excel and Word.

Responsibilities

• Administrative support for the Superintendent and office staff; manage calendar, mail, and documents.
• Handle financial tasks: payment vouchers, deposits, reconciliations, and petty cash.
• Ensure compliance with University policies and coordinate with Austin Business Office.

Skills

Excel

Word

Microsoft Office

Interpersonal skills

Written communication

Independent work

Education

High school diploma or GED

Bachelor’s degree (optional with experience)

Tools

UT mainframe (preferred)

Workday (preferred)

Job description

University of Texas at Austin is seeking an Administrative Associate for McDonald Observatory. The role provides essential administrative support to the West Texas operations and collaborates with the Austin Business Office.

Responsibilities include calendar management, document processing, travel coordination, and financial duties such as vouchers and reconciliations. Strong MS Office skills and excellent communication are required.