NYC Office Experience Lead

WithCoverage; New York (NY); On-site; USD 44,000 - 50,000; Full time

Job summary

WithCoverage in New York is seeking a Workplace Experience Coordinator to own the day-to-day office operations, onboarding logistics, and partner with People Operations and Talent Acquisition to create a welcoming environment. You’ll manage the NYC office, front-desk duties, vendor coordination, onboarding/offboarding, and event planning, ensuring a smooth experience for candidates, hires, and visitors.

This on-site role offers a structured schedule (9am–4pm, Mon–Thu) and compensation of

Qualifications

• 1–3 years in office coordination, workplace operations, hospitality, front desk or a similar fast-paced, people-facing role.
• You love being the person who makes things run, and you notice what's missing before anyone asks.
• Highly organized: you juggle deliveries, a catered lunch and a candidate arrival in the same hour without dropping anything.
• Warm, polished communication with candidates, new hires, executives and building staff.
• Comfortable with tools like Google Workspace, Slack and an HRIS (we use Rippling); experience with Greenhouse is a plus.
• Startup or high-growth company experience is a plus.

Responsibilities

• Run the office operations and manage front-desk duties.
• Own onboarding/offboarding logistics and support candidate experience.
• Coordinate team meals, office supplies, and vendor management.
• Set up desks, equipment, and day-one onboarding for new hires.
• Greet guests and manage conference rooms and interview schedules.
• Plan and run in-office events to build culture.

Skills

Office coordination

Hospitality

Front desk

People-facing

Organization

Google Workspace

Slack

Rippling

Greenhouse

Tools

Google Workspace

Slack

Rippling (HRIS)

Greenhouse

Job description

WithCoverage in New York is seeking a Workplace Experience Coordinator to own the day-to-day office operations, onboarding logistics, and partner with People Operations and Talent Acquisition to create a welcoming environment. You’ll manage the NYC office, front-desk duties, vendor coordination, onboarding/offboarding, and event planning, ensuring a smooth experience for candidates, hires, and visitors.

This on-site role offers a structured schedule (9am–4pm, Mon–Thu) and compensation of