NYC Office Coordinator - Scheduling & Visitor Support

Michael Page; New York (NY); On-site; USD 70,000 - 85,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Paid time off

Job summary

Michael Page is seeking an Office Coordinator in New York to handle daily administrative coordination for the Secretarial & Business Support team within the Business Services sector. You will contribute to complex initiatives in a fast-paced environment, coordinating calendars, preparing materials, and welcoming visitors as the first point of contact.

The role emphasizes professional communication, organization of office records, and collaboration with internal teams to address requests and

Qualifications

• Experience coordinating office administration and daily workplace activities.
• Experience managing calendars, meetings, and routine correspondence.
• Ability to organize records, documents, and office materials.
• Clear written and verbal communication skills.
• Ability to manage several administrative requests and follow up on details.
• Comfort working with internal teams and visitors in a professional setting.

Responsibilities

• Coordinate daily office activities to keep shared spaces and administrative tasks organized.
• Manage office communications and route requests to the appropriate contacts.
• Schedule meetings and maintain calendars to support timely coordination.
• Prepare routine documents, meeting materials, and correspondence as needed.
• Maintain office records and files so information is easy to locate.
• Coordinate supplies and workplace needs to support day-to-day operations.

Skills

Office coordination

Calendar management

Record keeping

Communication

Multitasking

Stakeholder interaction

Job description

Michael Page is seeking an Office Coordinator in New York to handle daily administrative coordination for the Secretarial & Business Support team within the Business Services sector. You will contribute to complex initiatives in a fast-paced environment, coordinating calendars, preparing materials, and welcoming visitors as the first point of contact.

The role emphasizes professional communication, organization of office records, and collaboration with internal teams to address requests and