Office Coordinator

Michael Page; New York (NY); On-site; USD 70,000 - 85,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Paid time off

Job summary

Michael Page is seeking an Office Coordinator in New York to handle daily administrative coordination for the Secretarial & Business Support team within the Business Services sector. You will contribute to complex initiatives in a fast-paced environment, coordinating calendars, preparing materials, and welcoming visitors as the first point of contact.

The role emphasizes professional communication, organization of office records, and collaboration with internal teams to address requests and

Qualifications

• Experience coordinating office administration and daily workplace activities.
• Experience managing calendars, meetings, and routine correspondence.
• Ability to organize records, documents, and office materials.
• Clear written and verbal communication skills.
• Ability to manage several administrative requests and follow up on details.
• Comfort working with internal teams and visitors in a professional setting.

Responsibilities

• Coordinate daily office activities to keep shared spaces and administrative tasks organized.
• Manage office communications and route requests to the appropriate contacts.
• Schedule meetings and maintain calendars to support timely coordination.
• Prepare routine documents, meeting materials, and correspondence as needed.
• Maintain office records and files so information is easy to locate.
• Coordinate supplies and workplace needs to support day-to-day operations.

Skills

Office coordination

Calendar management

Record keeping

Communication

Multitasking

Stakeholder interaction

Job description

As an Office Coordinator in New York, you will coordinate daily office needs for the Secretarial & Business Support department within the Business Services industry. You will help keep office activity on track by handling practical administrative coordination and communication.

Join a growing organization that delivers high-impact workplace and operations projects for a diverse portfolio of clients. This role offers the opportunity to work on complex initiatives in a fast-paced environment, collaborate with experienced professionals, and gain exposure to projects that directly shape how businesses operate. The team values initiative, professional development, and internal growth.

Description

• Coordinate daily office activities to keep shared spaces and administrative tasks organized.
• Manage office communications and route requests to the appropriate contacts.
• Schedule meetings and maintain calendars to support timely coordination.
• Prepare routine documents, meeting materials, and correspondence as needed.
• Maintain office records and files so information is easy to locate.
• Coordinate supplies and workplace needs to support day-to-day operations.
• Welcome visitors and provide a professional first point of contact.
• Work with internal teams to address office requests and follow up on open items.

Profile

A successful Office Coordinator should have:

• Experience coordinating office administration and daily workplace activities.
• Experience managing calendars, meetings, and routine correspondence.
• Ability to organize records, documents, and office materials.
• Clear written and verbal communication skills.
• Ability to manage several administrative requests and follow up on details.
• Comfort working with internal teams and visitors in a professional setting.

Job Offer

• Permanent Office Coordinator position in New York.
• Salary of $70,000 to $85,000.
• Health insurance.
• Vision insurance.
• Paid time off.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.