Nursing Staffing Scheduler & Onboarding Specialist

Carol Woods Retirement Community; Chapel Hill (NC); On-site; USD 45,000 - 65,000; Full time

Job summary

The Chapel Hill Residential Retirement Center Incorporated in Chapel Hill, NC is seeking a full‑time administrative professional to support Higher Levels of Support with scheduling, hiring, onboarding and orientation for nursing staff, and to handle office management and reporting.

You will work closely with the Nurse Administration Team, manage payroll documentation, support QAPI data prep, and help with access to essential systems. Strong Microsoft Office skills and LTC exposure are valued.

Qualifications

• High school diploma or equivalent; Associate’s degree preferred.
• Minimum of three years’ experience in a medically related field.
• Long-term care experience preferred.
• Experience with Microsoft products a plus.

Responsibilities

• Creation, coordination, and maintenance of the schedule for the HLOS Nursing Staff.
• Works with Nurse Administration Team to address callouts, open shifts, and on-call.
• Maintains and processes payroll-related documentation for HLOS Nursing staff.
• Prepares data for QAPI Committee meetings with DON.
• Manages initial recruitment process for Nursing Staff.
• Participates in New Hire Orientation for Nursing Staff.
• Assist with Access Dental Care record maintenance and on-site visits.
• Ensure staff have access to UNC Care Link, EHR, Outlook, etc.
• Participate in nursing skills fairs and educational offerings as needed.
• Perform administrative duties and fiscal accountability.

Skills

Scheduling

Payroll

Recruitment

Onboarding

Orientation

Microsoft Office

EHR access

Data reporting

Communication

Confidentiality

Organization

Education

High school diploma or equivalent

Associate’s degree preferred

Tools

Microsoft Office

Outlook

UNC Care Link

Electronic Health Record

Job description

The Chapel Hill Residential Retirement Center Incorporated in Chapel Hill, NC is seeking a full‑time administrative professional to support Higher Levels of Support with scheduling, hiring, onboarding and orientation for nursing staff, and to handle office management and reporting.

You will work closely with the Nurse Administration Team, manage payroll documentation, support QAPI data prep, and help with access to essential systems. Strong Microsoft Office skills and LTC exposure are valued.