Staff Scheduler

Carol Woods Retirement Community; Chapel Hill (NC); On-site; USD 45,000 - 65,000; Full time

Job summary

The Chapel Hill Residential Retirement Center Incorporated in Chapel Hill, NC is seeking a full‑time administrative professional to support Higher Levels of Support with scheduling, hiring, onboarding and orientation for nursing staff, and to handle office management and reporting.

You will work closely with the Nurse Administration Team, manage payroll documentation, support QAPI data prep, and help with access to essential systems. Strong Microsoft Office skills and LTC exposure are valued.

Qualifications

• High school diploma or equivalent; Associate’s degree preferred.
• Minimum of three years’ experience in a medically related field.
• Long-term care experience preferred.
• Experience with Microsoft products a plus.

Responsibilities

• Creation, coordination, and maintenance of the schedule for the HLOS Nursing Staff.
• Works with Nurse Administration Team to address callouts, open shifts, and on-call.
• Maintains and processes payroll-related documentation for HLOS Nursing staff.
• Prepares data for QAPI Committee meetings with DON.
• Manages initial recruitment process for Nursing Staff.
• Participates in New Hire Orientation for Nursing Staff.
• Assist with Access Dental Care record maintenance and on-site visits.
• Ensure staff have access to UNC Care Link, EHR, Outlook, etc.
• Participate in nursing skills fairs and educational offerings as needed.
• Perform administrative duties and fiscal accountability.

Skills

Scheduling

Payroll

Recruitment

Onboarding

Orientation

Microsoft Office

EHR access

Data reporting

Communication

Confidentiality

Organization

Education

High school diploma or equivalent

Associate’s degree preferred

Tools

Microsoft Office

Outlook

UNC Care Link

Electronic Health Record

Job description

Job Details: Job Location: The Chapel Hill Residential Retirement Center Incorporated - Chapel Hill, NC, Salary Range: Undisclosed, PRIMARY FUNCTION:

Responsible for supporting the Higher Levels of Support with scheduling, hiring/onboarding/orientation process for nursing staff, presentations, office management, reports.

Also included in this position is the expectation that the person in this job will:

• Uphold and put into daily practice the values of Carol Woods.


• Support the well-being and quality of life of every individual resident.


• Function as a good steward of resident resources.


• Contribute to Carol Woods’ approach to continual quality improvement.


• Support the concepts of a learning organization.

RESPONSIBILITIES AND DUTIES:

• Creation, coordination, and maintenance of the schedule for the HLOS Nursing Staff


• Works closely with the Nurse Administration Team to address and communicate callouts, open shifts, and on-call.


• Maintains and processes all payroll-related documentation for the HLOS Nursing staff.


• Works with DON to prepare data for QAPI Committee meetings.


• Manages initial recruitment process for Nursing Staff


• Participate in the New Hire Orientation Process for Nursing Staff employees.


• Assist with Access Dental Care record maintenance and on-site visits.


• Ensure all appropriate staff have access to, but not limited to, the following: UNC Care Link, Electronic Health Record, Emergency medication delivery system, Outlook.


• Assists and participates in nursing skills fair and other educational offerings as needed.


• Perform administrative duties as assigned.


• Fiscal accountability, proper supply ordering and proper use/care of equipment


• Completion of mandatory On-line educational modules (monthly and as otherwise assigned).


• Attendance at required educational sessions, in-services, and staff meetings.


• Attendance at annual Culture Day session (Full-time mandatory)


• Involvement/understanding of Organizational Quality Assurance Performance Improvement (QAPI) program.


• All other duties as assigned.

Qualifications: REQUIRED

Education:

• High school diploma or equivalent; Associate’s degree preferred.

Experience:

• Minimum of three years’ experience in a medically related field.


• Long-term care experience preferred.


• Experience with Microsoft products a plus

Physical:

• N/A

Competencies:

• Communication


• Confidentiality


• Judgement


• Organization


• Problem Solving/Decision Making

Working Conditions:

• Climate Controlled Environment


• Potential for exposure to:
  
  
  
  • Communicable disease
  
  
  • Blood products