Nursing Staffing Scheduler

SGS Consulting; Lansing (MI); On-site; USD 42,000 - 65,000; Full time

Job summary

SGS Consulting seeks a staffing coordinator to oversee shift-by-shift staffing, deploy central RNs, and ensure accurate scheduling. You will manage the scheduling system, assign personnel to units, and report on staffing metrics, while maintaining records and supporting budget reviews.

The role requires 2+ years in staffing or healthcare business, with UKG Dimensions and Einstein system experience, strong data entry, and excellent customer service. Proficiency in MS Office is expected.

Qualifications

• High School Diploma or GED required.
• 2+ years in staffing, scheduling or healthcare business.
• Experience with UKG Dimensions (Kronos) system.
• Experience with Einstein system.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Strong data entry and report development skills.
• Excellent customer service skills and understanding of nursing staff patterns.

Responsibilities

• Monitor staffing needs shift-by-shift and coordinate resources.
• Execute daily operations for deployment of central staffing RNs.
• Manage scheduling system and keep changes accurate.
• Assign staff to units per staffing models.
• Inform personnel of scheduling issues and adjust schedules.
• Record absences, overtime in the scheduling system.
• Fill in for absences by reassigning SRP staff.
• Maintain all staffing records, logs, and reports.
• Handle receptionist duties, log calls, and answer phones efficiently.
• Prepare statistical reports and distribute them timely.
• Print and maintain staffing worksheets.
• Attend required meetings and training.
• Maintain personnel data in the electronic database; monitor budget for manager review.

Skills

Staffing scheduling experience

Nursing staff patterns knowledge

Automated staffing software

MS Office

Education

High School Diploma or GED

Tools

UKG Dimensions (Kronos)

Einstein system

Microsoft Office

Job description

Job Responsibilities:

• Monitors staffing needs on a shift-by-shift basis and assists with obtaining necessary resources to support the units by contacting central staffing RNs.
• Performs identified daily operations to use for deployment of central staffing RNs.
• Responsible for all aspects of the scheduling system. Responsible for the upkeep and accuracy of the changes.
• Assigns professional and support staff to nursing units in accordance with established staffing models.
• Inform appropriate personnel of staffing problems and assist with making adjustments to overall schedule.
• Record call-ins or overtime worked by personnel into electronic scheduling system to ensure accurate distribution of hours.
• Obtain necessary personnel to fill in for absent employees by assigning SRP personnel and reassigning other personnel.
• Maintain all records, logs, and files concerning staffing activities and prepare special and routine reports
• Performs general duties within staffing office, relaying messages, logging call-ins, assisting customers, answering telephones, calling staff for additional shifts and canceling shifts as needed in the most cost effective manner.
• Prepare and analyze statistical reports including the development of new reports. Prepares and distributes reports in a timely and accurate manner
• Print and maintain staffing worksheets.
• Perform other related duties as required.
• Provide new employees with information regarding hospital and department policies and procedures.
• Attend required meetings, in-services and educational programs.
• Assist with maintaining personnel data in the electronic database. Provides information and monitoring of budget for manger review.

Skills:

One to three years of related staffing, scheduling or healthcare business experience required. Basic knowledge of nursing positions and understanding basic nursing staff patterns is strongly preferred. Previous experience with automated staffing and scheduling software preferred.Experience in Microsoft Office (Word, Excel and Outlook) required.Basic computer data entry skills with report development knowledge required.

Education / Experience:

High School Diploma or GED equivalent, Minimum 2 years of related staffing, scheduling or healthcare business experience, Experience working in UKG Dimensions (Kronos) system, Experience working in Einstein system, Experience in Microsoft Office (Word, Excel and Outlook), Basic computer data entry skills with report development knowledge, Excellent customer service skills.Basic knowledge of nursing positions and understanding basic nursing staff patterns is strongly preferred.