Staffing Coordinator

Stamford Health; Stamford (CT); On-site; USD 52,000 - 78,000; Full time

Job summary

Stamford Health is seeking a Staffing Coordinator to ensure adequate nursing coverage as per clinical requirements. You will schedule daily staffing, monitor census, and partner with nursing leadership to align resources with patient care needs.

Proficiency in UKG, strong communication skills, and the ability to adapt to changing priorities are essential for maintaining accurate attendance records and coordinating discharge suite coverage.

Qualifications

• High School diploma or GED required.
• Associate degree or 2 years related work experience preferred.
• Proficient in Microsoft Office applications.
• Prior experience with UKG or related scheduling/payroll system preferred.
• Strong interpersonal, communication, and organizational skills.
• Adapt to changing priorities and requests.

Responsibilities

• Maintain daily nursing staff scheduling and attendance in UKG.
• Coordinate open shifts and PTO entries for departments.
• Monitor census and align staffing with patient care needs.
• Communicate with clinical staff to fill shifts equitably and cost‑effectively.
• Escalate staffing needs to Nurse Manager/Clinical Director as needed.
• Distribute staffing assignments to Nursing Leadership via email.
• Coordinate interdepartmental Staffing Huddle twice daily to discuss census, admissions, transfers, and staffing needs.
• Document callouts in Absence Log and update in UKG for nursing leadership.
• Maintain Patient Observation Log and rotate sitters per Nursing Procedures.
• Oversee and discharge suite coverage and related transport needs.
• Attend continuing education and department training.

Skills

Interpersonal skills

Communication skills

Organizational skills

Critical thinking

Independent work

Education

High School diploma or GED

Associate degree or 2 years related experience

Tools

Microsoft Office

UKG (scheduling/payroll)

Job description

Job Description

JOB SUMMARY: The Staffing Coordinator is responsible for ensuring adequate coverage in accordance with clinical and staffing requirements for each department under Patient Care Services. This position is accountable for daily scheduling of nursing personnel; monitors census and collaborates with nursing leaders to align staffing resources with patient care needs. Collaborates with nursing leadership to manage cost- effective coverage on nursing units and maintain accurate time and attendance records in Kronos.

Major Accountabilities/Critical Responsibilities

• Utilize UKG for schedule maintenance including facilitating the open and close of self-scheduling periods for all departments, maintain daily staffing assignments, fill open shifts for designated departments, provide entry of PTO for all callouts, and fulfill other related requests as needed
• Utilize UKG to maintain accurate time and attendance records
• Knowledge of clinical requirements for various departments under Patient Care Services to identify staffing needs and appropriate solutions
• Communicate directly with clinical personnel to fill daily open shifts for departments under Patient Care Services in a manner that is equitable and fiscally responsible
• Escalate staffing needs to the Nurse Manager/Assistant Nurse Manager, or Clinical Director when alternative staffing coverage methods may be required
• Manage daily assignment of clinical personnel, including all Float Pool personnel, based on unit needs including coverage for callouts, vacant shifts, and census
• Distribute accurate Staffing Assignment as required via email to Nursing Leadership
• Coordinate interdepartmental twice daily Staffing Huddle to highlight and collaborate with leaders in regard to unit census, discharges, admissions, transfers, staffing needs, and floating assignments
• Receive and document all callouts in the Absence Log, updated in UKG, and provide information to nursing leadership as needed. Ensures calls out are ported to unit in a timely manner
• Maintain the Patient Observation Log daily in Excel for all assigned sitters throughout nursing departments. Facilitate rotation of sitter assignments as outlined in Nursing Procedures.
• Maintain oversight of Discharge Suite
• Ensure adequate coverage of Discharge Suite.
• Ensure Discharge Log is completed within 24 hours.
• Staffing Coordinator to assist in Discharge Suite Coverage when needed- Accept all patients into the suite, assist in transport of patients, attend to patients needs when in the Suite, facilitate ride homes, assist patient to car.
• Oversee and delegate volunteers in the Discharge Suite.
• Attend continuing education and department specific training and education programs.
• Ability to think critically and analytically, and function independently to ensure decisions are made within allotted time limits.
• Demonstrate professional behaviors as outlined in the Stamford Hospital Service of Excellence Standards and complies with organizational policies and procedures.

Qualifications/Requirements

• High School diploma or GED required
• Associate Degree or 2 years work experience in related area strongly preferred
• Current knowledge of Microsoft Office applications is required
• Prior experience with UKG (or a related system), scheduling, and payroll management is strongly preferred
• Must have excellent interpersonal, communication, and organizational skills
• Required to assess complex details to prioritize and problem solve
• Adapt to changing priorities and requests