Staffing Coordinator

Harboroaks; Glenmaura (PA); On-site; USD 42,000 - 56,000; Full time

Job summary

Harboroaks is seeking a Scheduling Coordinator to organize and prepare work schedules for nursing units based on census and patient acuity. You will monitor staffing levels, coordinate coverage, and maintain timely communications with leadership and staff.

The role requires a high school diploma, proficiency with Word and Excel, and experience with automated scheduling platforms. CPR and de-escalation/restraint certification are required; hospital experience is preferred.

Qualifications

• High School diploma or equivalent required.
• Experience with automated scheduling platforms required.
• Experience in healthcare scheduling preferred.
• Microsoft Word and Excel software knowledge and experience required.

Responsibilities

• Monitor census, staffing, scheduled admissions and discharges to ensure staff availability for each shift.
• Prepare monthly staffing schedule and communicate issues to appropriate staff.
• Amend staffing schedule as requested to provide quality patient care.
• Responsible for finding coverage for all nursing time-off requests and call-outs.
• Track absenteeism as assigned.
• Coordinate staffing for program transports, as needed.
• Provide administrative support; calculate lateness, Daily FTE and weekend shift reports and distribute to leaders.
• Collect and calculate time clock adjustment forms and punch detail reports.
• Work with HR and payroll to resolve paycheck issues.
• Attend staffing meetings and nursing leadership meetings.

Skills

Automated scheduling

Microsoft Word

Microsoft Excel

Healthcare scheduling

Education

High School diploma

Tools

Word

Excel

Job description

Overview

PURPOSE STATEMENT:

Organize and prepare work schedules according to established nursing guidelines based on census and patient acuity for all nursing units and programs.

Responsibilities

ESSENTIAL FUNCTIONS:

• Monitor census, staffing, scheduled admissions and discharges (minimum twice daily) to ensure the appropriate amount of staff is available for each work shift.
• Prepare monthly staffing schedule and communicate issues to appropriate staff.
• Amend staffing schedule as requested and/or necessary to provide quality patient care.
• Responsible for finding coverage for all nursing time-off requests and call-outs.
• Responsible for tracking absenteeism as assigned.
• Coordinate staffing for program transports, as needed.
• Provide administrative support, as needed.Calculate lateness, Daily FTE and weekend shift reports (bi-weekly) and distribute to leaders as assigned.
• Collect and calculate program nursing time clock adjustment forms and punch detail reports as assigned.
• Work with HR and payroll teams to resolve paycheck issues, as needed.
• Attend staffing meetings, as needed.
• Attend nursing leadership meetings, as needed.

OTHER FUNCTIONS:

• Perform other functions and tasks as assigned.

Qualifications

EDUCATION/EXPERIENCE/SKILL REQUIREMENTS:

• High School diploma or equivalent required.
• Experience with automated scheduling platforms required.
• Experience in healthcare scheduling preferred.
• Microsoft Word and Excel software knowledge and experience required.

LICENSES/DESIGNATIONS/CERTIFICATIONS:

• CPR and de-escalation/restraint certification required (training available upon hire and offered by facility).
• First aid may be required based on state or facility.

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